Responsibilities

• Assist with document formatting, assembly, and production preparation
• Support scheduling coordination and deadline tracking activities
• Assist with event registrations, meeting coordination, and logistical support
• Maintain project folders, tracking logs, and organizational systems
• Support departmental operations, systems, and organizational workflows
• Assist marketing staff with production support, organizational tasks, and pursuit-related coordination activities
• Maintain marketing resources, tracking systems, and data consistency across the department
• Support CRM updates, data entry, operational tracking, and marketing systems coordination
• Assist with day-to-day production activities across multiple concurrent pursuits and deadlines
• Maintain professionalism, responsiveness, and accountability in all interactions

Requirements

• 1+ year of marketing or administrative support experience (AEC or professional services preferred)
• Associate’s degree in Marketing, Communications, or related field
• Strong proficiency in Adobe InDesign
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote)
• Experience with Microsoft Teams and SharePoint
• General proficiency working in a PC/Windows-based environment
• Strong written and verbal communication skills with a command of grammar and clarity
• Demonstrated ability to stay organized and manage multiple tasks with attention to detail
• Ability to support multiple deadlines in a fast-paced environment
• Availability to work standard business hours (Monday through Friday)

Preferred

• Bachelor’s degree in Marketing, Communications, or related field
• Experience with Unanet or similar CRM systems
• Familiarity with Adobe Creative Cloud, including Photoshop and Illustrator
• Experience with workload or task tracking systems

Benefits

• - 7 paid holidays, and 2 floating holidays for you to use each year.
• - 2 weeks of vacation annually, with competitive seniority-based accruals.
• - 2 weeks of personal and sick time to care for yourself and your family members.
• - KPFF will contribute 3% of your base salary to your 401 (k) regardless of your contribution.
• - KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
• - 40-hour work schedule, Monday through Friday.
• - Flexible scheduling – core hours of collaboration are 9:30-3:30 pm
• - Professional certification bonus and testing fee reimbursement opportunities
• - Monthly Cell Phone Stipend
• - Monthly Way We Work stipend for remote work and transit expenses