Marketing Assistant – Events & Creative Services

Responsibilities

• Assist with completing and tracking forms, requests, registrations, sponsorships, advertising, vendor services, deadlines, and other marketing documentation.
• Update, format, organize, and maintain accurate, consistently branded marketing documents, presentations, templates, collateral, product information, and digital assets.
• Support meeting scheduling by coordinating invitations, participants, rooms, and virtual details, and maintain shared marketing, event, and team calendars.
• Enter follow-up tasks from transcribed meeting summaries, decisions, and action items, and track completion as directed.
• Monitor marketing inboxes and request channels; acknowledge, prioritize, route, and follow up on requests as directed.
• Order, inventory, organize, and label brochures, promotional items, branded apparel, signage, displays, and other marketing supplies.
• Update and maintain the company’s event, trade-show, conference, sponsorship, and community-engagement calendars.
• Assist with event logistics, including registrations, exhibitor forms, sponsorship deliverables, attendee lists, vendor communications, schedules, itineraries, packing lists, shipping documents, and booth checklists.
• Book hotels and coordinate assigned travel arrangements for employees attending trade shows, meetings, and company events.
• Assist with the shipment, delivery, storage, and return of booth materials, displays, promotional items, collateral, and technology.

Requirements

• One to two years of experience in marketing support, administrative coordination, event support, communications, graphic design, or a related role. Relevant internships may count toward experience.
• Working proficiency in Adobe Creative Cloud, especially Adobe InDesign, Illustrator, and Photoshop.
• Strong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
• Excellent organization, follow-through, time management, written communication, and attention to detail.
• Able to follow established processes and manage assigned priorities.
• Ability to work professionally with team members, vendors, hotel contacts, printers, event organizers, and clients.

Preferred

• Associate’s or bachelor’s degree in marketing, communications, graphic design, business, or a related field; equivalent relevant experience may be considered.
• Experience coordinating meetings, conferences, trade shows, sponsorships, or corporate events.
• Experience preparing marketing collateral for print production.
• Familiarity with CRM systems and project-management software.
• Experience booking business travel, tracking expenses, processing invoices, or working with vendors.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance