Marketing Assistant (Entry Level) - Proposals

San Diego, CA (Hybrid)

$55K/yr – $65K/yrIntern/New GradFull time

Posted 4 months ago

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Job Summary

Coordinate resumes and project sheets for proposals using Word, InDesign, and AI tools.

  • Own the organization and version-controlled maintenance of resumes and project sheets.
  • Must-have: strong Word and InDesign formatting skills for proposal-ready documents.
  • Standout: experience with AI tools like Copilot to accelerate document creation.

Job Description

Responsibilities

  • Interview subject matter experts to create comprehensive resumes.
  • Partner with project managers to develop detailed project sheets.
  • Organize, track, and maintain resumes and project sheets.
  • Format documents using Word and InDesign templates.
  • Provide updated resumes and project sheets for proposals.
  • Review documents for accuracy, consistency, and branding compliance.
  • Maintain a centralized database for easy retrieval.
  • Perform day-to-day tasks in Microsoft Word and Adobe InDesign
  • Utilize Photoshop, Illustrator, and AI tools (Copilot)
  • Responsible for file management

Requirements

  • Bachelor’s degree in journalism, marketing, communications, business, or related field (preferred)
  • Previous internships in supporting marketing, business development departments, or administrative roles (is a plus).
  • Proficient with the Microsoft Office Suite and knowledge of Adobe Creative Cloud.
  • AI certifications and/or experience with Microsoft Copilot desired
  • Strong interest in the Architecture, Engineering, and Construction (AEC) industry.
  • Excellent written and verbal communication
  • Excellent attention to detail and organizational skills.
  • Ability to manage multiple priorities and meet deadlines
  • Effective time management
  • Collaborative mindset with strong interpersonal skills

Benefits

  • health insurance
  • vacation time
  • 401(k) retirement benefits
EXP logo

EXP

3.6 Glassdoor

With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.Our heritage dates back to 1906, when the earliest of EXP's predecessor companies started its engineering infrastructure practice.Today, over 4,700 creative EXP professionals across North America provide the passion and experience needed to deliver successful projects around the world.----------------------Guidée par sa mission de comprendre, d’innover, de collaborer et de réaliser, EXP fournit des services-conseils et des services complets d’ingénierie, d’architecture et de conception destinés aux milieux bâtis et naturels du monde entier.L’héritage professionnel d’EXP remonte à 1906, année marquant le début des activités d’ingénierie des infrastructures de la plus ancienne de ses sociétés patrimoniales.Aujourd’hui, les quelque 4 700 professionnels d’EXP travaillant depuis les quatre coins de l’Amérique du Nord mettent à contribution leur passion et leur expertise pour assurer la réussite de projets à travers le monde.

Founded in 1906
Brampton, Ontario, CAN
4.7K employees (474 in marketing)
67% recommend to a friend
50% CEO approval

Traffic Signals

Monthly Visitors
39.5K
Traffic Source Mix
Search
53.3%
Direct
36.6%
Referral
6.8%
Social
1.8%
Paid
1.2%

Headcount Trend

Current headcount: ~4.7K

Marketing Team

Marketing Team Size
74 (2% of company)
Marketing Roles Posted (Last 30 Days)
1

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