Marketing & Administration Coordinator at Quest Corporation of America, Inc. | Tallahassee, FL | $50K/yr – $60K/yr

Marketing & Administration Coordinator

Tallahassee, FL (Remote)

$50K/yr – $60K/yrMid Level2+ years expFull time

Posted 3 months ago

Job Summary

Coordinate the marketing admin and operations spine to plan, execute, and track campaigns and events while keeping materials on brand and data organized for leadership reviews.

Campaign and calendar ownership: plan, coordinate timelines, and monitor engagement metrics.
Event and outreach orchestration: materials, logistics, vendor/partner comms, and post-event follow-up.
Administrative and documentation discipline: records, reports, and internal communications to support leadership and programs.

Job Description

Assist with the planning, coordination, and execution of marketing campaigns, outreach initiatives, and promotional activities.
Create, edit, and distribute marketing materials, including newsletters, email communications, presentations, flyers, social media content, and website updates.
Coordinate marketing calendars, content schedules, and campaign timelines.
Support brand consistency by ensuring marketing materials align with organizational standards and messaging.
Monitor and track marketing activities, engagement metrics, and campaign performance.
Provide administrative support to leadership and program teams, including contract and invoicing administration, scheduling meetings, coordinating calendars, and preparing meeting materials.
Draft correspondence, reports, presentations, agendas, and other business documents.
Maintain organized records, files, databases, and documentation systems.
Coordinate travel arrangements, meeting logistics, and special projects as needed.
Manage incoming communications and respond to routine inquiries or direct requests to appropriate staff.

Assist with planning and coordinating meetings, events, workshops, and outreach activities.
Prepare event materials, registration information, participant communications, and logistical support documents.
Coordinate vendor, partner, and stakeholder communications related to marketing and event activities.
Support follow-up activities and documentation after events and meetings.
Maintain marketing, stakeholder, and contact databases.
Compile information and prepare routine reports on marketing activities, outreach efforts, and administrative functions.
Track project deliverables, deadlines, and assigned tasks to support team accountability.
Ensure documentation and operational resources remain current and accessible.
Support day-to-day office operations and contract invoicing administration processes.
Assist with procurement, supply management, invoice processing, and other administrative functions as assigned in order to support organizational operations.