Responsibilities

• Strategic Implementation: Partner with the Director to implement the strategic vision and annual plan for special events and marketing initiatives.
• Strategic Implementation: Assist the Director in planning and executing high-profile institutional events, signature programs, and strategic initiatives.
• Strategic Implementation: Translate strategic goals into detailed operational plans, timelines, and deliverables.
• Strategic Implementation: Provide project updates, budget tracking, and post-event analysis to the Director to inform future planning.
• Event Planning & Execution: Coordinate all special event logistics, including venue selection, contract negotiation, catering, décor, audiovisual services, and technical support.
• Event Planning & Execution: Manage event budgets in collaboration with the Director, ensuring fiscal responsibility and adherence to institutional guidelines.
• Event Planning & Execution: Develop detailed production timelines and manage event run-of-show documentation.
• Event Planning & Execution: Ensure events reflect institutional branding, quality standards, and stakeholder expectations.
• Event Planning & Execution: Serve as on-site lead for event execution, troubleshooting issues and ensuring seamless delivery.
• Event Planning & Execution: Provide support for all program, department, and school-wide events as necessary
• Marketing & Communications: Support the Director to implement marketing and communication strategies supporting departmental events and initiatives.
• Marketing & Communications: Create and manage event marketing communication plans (print, web, social media, email, and mail).
• Marketing & Communications: Design and produce invitations, promotional materials, collateral, recognition gifts, and post-event communications.
• Marketing & Communications: Ensure consistency with institutional brand standards and messaging guidelines.
• Leadership & Collaboration: Assist the Director with managing and supervising staff responsible for event coordination activities.
• Leadership & Collaboration: Along with the Director, act as an ambassador of the Department of Medical Education at departmental and institution-wide events to build and maintain relationships with vendors and partners.