Responsibilities

• This position acts as the relationship and account manager for all financially related client matters.
• Manage the end-to-end billing cycle including pre-billing, billing, and post-billing processes across all media types.
• Maintain budget trackers using client-approved media plans as the source of record. Translate media plan budgets into proprietary billing platform.
• Conduct variance analysis to reconcile planned versus actual spend, identifying and resolving discrepancies before billing is submitted.
• Process and submit client billing accurately and on time in accordance with contractual deadlines and billing cadences (e.g., 30-day and 60-day terms).
• Support agency fee billing and production billing as needed.
• Manage vendor statement reconciliation, ensuring all vendor accounts are current and in good standing to prevent any disruption to media activity.
• Oversee vendor communications and resolve invoice discrepancies in a timely manner.
• Calendar Management (sending billing reminders and meeting invites)
• Review and approve insertion orders for priority vendor partners

Requirements

• 3-5+ years of experience in media finance, budget management, or a related financial operations role, preferably within a media agency environment.
• Intermediate to advanced Excel proficiency required, including VLOOKUPs, XLOOKUPs, and pivot tables. Experience with Microsoft Office Suite (Outlook, PowerPoint, SharePoint)
• Strong analytical and organizational skills with exceptional attention to detail.
• Demonstrated ability to manage multiple projects, deadlines, and priorities in a fast-paced, client-service environment.
• Strong interpersonal and communication skills with experience working cross-functionally across internal and external teams.
• Familiarity with media billing processes, vendor operations, and reconciliation workflows.
• Familiarity with media billing processes, vendor operations, and reconciliation workflows.

Preferred

• Experience with media or financial management platforms a plus (e.g., MediaOcean/Prisma, D365, IBM TM1).
• Prior experience in an entertainment or media agency environment a plus.
• High sense of urgency, proactive mindset, and a positive, solutions-oriented attitude.

Benefits

• benefits include: health insurance, vision insurance, dental insurance, 401(k), Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, vacation days, sick days, personal days, paid parental leave, paid medical leave, and STD/LTD insurance benefits.