Responsibilities

• Own end-to-end planning and execution for Reeco's trade shows, management company conferences, hosted executive events, and sponsorships
• Manage all event logistics, including timelines, registrations, attendee lists, agendas, swag, shipping, booth setup, and on-site coordination
• Build and maintain staffing plans and internal briefing materials for each event
• Keep event materials, swag inventory, shipping details, timelines, and recaps organized and current
• Coordinate with vendors and partners, including venues, booth vendors, shipping providers, caterers, sponsorship contacts, and swag suppliers
• Manage event budgets, contracts, invoices, and deadlines — tracked accurately and reported clearly to internal stakeholders
• Partner closely with Sales on event strategy, target account coordination, pre-event outreach, on-site support, and post-event follow-up
• Build and execute event-driven campaigns in HubSpot: email invitations, reminders, landing pages, follow-up sequences, and internal briefing materials
• Report on event performance, campaign engagement, attendee participation, and follow-up outcomes
• Use AI tools to improve planning, communication, organization, and execution across the event program

Requirements

• Based in Miami, FL
• 3+ years of experience in B2B event marketing, field marketing, or marketing coordination
• Demonstrated ability to manage multi-event calendars, vendor relationships, and cross-functional stakeholders simultaneously
• Strong project management skills with the ability to manage multiple events, deadlines, and details at once
• Strong written communication skills for event campaigns, outreach, follow-up, and internal updates
• Experience collaborating with Sales or customer-facing teams on event planning, attendee coordination, and post-event follow-up
• Experience managing vendors, budgets, timelines, and logistics
• Familiarity with HubSpot or a comparable marketing automation platform
• Comfort with project management tools and building systems that keep teams aligned

Preferred

• Experience in hospitality tech, procurement, or a B2B industry with a field sales motion
• Familiarity with the hospitality industry and key events such as HITEC, Hunter Conference, etc.
• Genuine curiosity about AI tools and how to use them to work smarter and faster
• Experience in a high-growth or startup environment

Benefits

• Competitive Salary and Benefits: A competitive salary package and comprehensive benefits, including health insurance, retirement plans, and paid time off.
• Growth Opportunities The opportunity to grow with a fast-paced startup and take on increased responsibilities as we expand.
• Innovative Environment: Work with a talented and passionate team dedicated to transforming the hospitality industry through technology.
• Office & Flexibility: Dynamic office in Miami, FL, with high-end amenities (remote flexibility for this role).