Executive Assistant, Marketing and Communications

Responsibilities

• Manage complex, dynamic daily schedules and executive calendars, proactively resolving scheduling conflicts and aligning time allocations with division priorities.
• Coordinate end-to-end travel arrangements and logistics for departmental leadership; assemble detailed itineraries and ensure timely reconciliation of expense reports and vendor invoices.
• Prepare, organize, and proofread briefing materials, agendas, presentations, and background documentation for executive leadership meetings, NPR Board of Directors sessions, and Member station engagements.
• Track and monitor division email correspondence and workflow queues; triage urgent inquiries, synthesize incoming requests, and route action items to appropriate team leads.
• Orchestrate logistical planning for internal and external meetings, conferences, division retreats, and Network fly-ins, managing room reservations, audio/visual setup, and catering.
• Record minutes, track deliverables, and maintain organized digital filing systems across Google Workspace and departmental directories.
• Serve as the division's administrative point of contact, coordinating office supply inventory, facilities requests, and miscellaneous administrative questions.
• Support departmental people operations, including scheduling onboarding sessions for new team members and assisting leadership with team retreats, culture initiatives and communications.

Requirements

• 3+ years of progressive administrative experience supporting senior-level leadership.
• Demonstrated ability to manage complex scheduling, travel itineraries, and expense reporting with minimal supervision.
• Strong written and verbal communication skills, with proven proofreading accuracy and attention to detail.
• Demonstrated track record of exercising strict confidentiality, discretion, and tact when handling sensitive leadership information.
• Proven ability to organize, prioritize, and track multiple simultaneous administrative deliverables under firm deadlines.
• Demonstrated commitment to supporting workplace diversity, equity, and inclusion initiatives.
• Bachelor's degree or equivalent combination of education and experience.

Preferred

• Professional experience supporting C-Suite executives.
• Prior administrative experience within public media, journalism, broadcasting, or mission-driven nonprofit organizations.
• Familiarity with Salesforce, Concur, or comparable enterprise CRM and expense management systems.

Benefits

• NPR Benefits : NPR offers access to comprehensive benefits for employees and dependents. Regular, full-time employees scheduled to work 30 hours or more per week are eligible to enroll in NPR’s benefits options. Benefits include access to health and wellness, paid time off, and financial well-being. Plan options include medical, dental, vision, life/ accidental death and dismemberment, long-term disability, short-term disability, and voluntary retirement savings to all eligible NPR employees.