Responsibilities

• Provide day-to-day administrative support to the President & CEO
• Assist with correspondence, scheduling, document preparation and general office operations
• Maintain association records, files and contact information
• Process checks, invoices and other routine financial documentation
• Communicate professionally with members, board members, vendors and other stakeholders
• Routine database maintenance
• Assist with membership administration and other association programs as needed
• Assist with planning and coordinating board meetings, committee meetings, conferences and association events
• Coordinate meeting logistics including venues, food and beverage, attendance, materials and other arrangements
• Prepare agendas, meeting packets, name badges and other materials

Requirements

• Excellent written and verbal communication skills
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple projects and deadlines simultaneously
• Professional judgment and discretion
• Ability to work independently, anticipate needs and take initiative
• Strong computer skills and the ability to learn new technology quickly
• Proficiency with Microsoft Office or similar business software
• Experience with website content management, email marketing platforms, Canva, Adobe InDesign or similar design/publishing software is preferred but not required
• Experience in association management, executive support, communications, event planning, publishing or a related field is a plus
• Advertising or sales experience is helpful but not required

Preferred

• Experience with website content management, email marketing platforms, Canva, Adobe InDesign or similar design/publishing software is preferred but not required
• Advertising or sales experience is helpful but not required
• A college degree is preferred, but relevant professional experience and demonstrated skills will also be considered