Benchmob offers digital strategy and content creation to some of the best artists in music, as well as some of the most well known brands on the internet. Our team engages millions of fans across the globe every day, and many of the processes and ideas we come up with set an industry standard and create earned media moments.

We are looking for a Los Angeles-based Executive Assistant to support our CEO and COO. This is a high-trust, high-responsibility role for someone who thrives in fast-paced environments and understands how to operate with discretion and urgency.

You will serve as a strategic right hand to the CEO, managing priorities, protecting time, and ensuring the day-to-day runs smoothly so leadership can focus on growth, partnerships, and creative direction.

This is a contracted, part-time position based in Los Angeles, with the opportunity to transition into a full-time position in the future.

Note – we are looking for someone proactive, highly organized, and solution-oriented above all else. Experience matters, but judgment, discretion, and ownership are critical.

What You'll Do

• You will manage the CEO’s calendar - prioritizing meetings, optimizing scheduling, and ensuring time is allocated effectively.
• You’ll coordinate internal and external meetings, prepare agendas, track action items, and follow up to ensure execution.
• Act as a communication gatekeeper - monitoring emails, drafting correspondence when needed, and ensuring nothing urgent or important slips through the cracks.
• Attend calls with the CEO and COO to take detailed notes and provide organized summaries using AI-supported note-taking tools.
• You’ll assist with travel coordination, including flights, accommodations, itineraries, and on-the-ground logistics.
• You will help organize leadership meetings, offsites, and team gatherings -  ensuring smooth execution from planning to follow-through.
• You’ll track key deadlines, deliverables, and ongoing initiatives across departments, helping the CEO stay aligned without getting pulled into unnecessary operational details.
• Maintain strict confidentiality around sensitive company matters, partnerships, talent conversations, and personnel topics.
• You’ll contribute to our hard working yet friendly company culture, engaging in and actively participating in team meetings when relevant.
• You will report directly to the CEO and COO. Trust, efficiency, and strong communication will be essential.
• Assist with occasional personal logistics for the CEO, including coordinating household services, managing property access when needed, and ensuring things run smoothly during travel periods.

What You're Good At

• Extremely organized and detail-oriented
• Anticipates needs before being asked
• Calm under pressure
• Discreet and trustworthy
• Excellent written and verbal communication
• Masterful at managing competing priorities
• Comfortable interacting with executives, talent, brand partners, and creatives
• Quick to problem-solve without over-escalating

What You Know

• 1–3 years of experience in an Executive Assistant or similar high-level support role
• Experience supporting senior leadership or founders preferred
• Strong proficiency in Google Suite (Docs, Sheets, Calendar), Slack, and task management tools
• Understanding of the music, digital, or entertainment space is a plus
• Ability to operate independently with minimal oversight
• A valid drivers license and reliable vehicle is required

Location

Los Angeles, CA