Responsibilities

• Own and manage all scheduling-related matters for the President, including calendar coordination, meeting logistics, and prioritization of time-sensitive requests.
• Support travel planning and execution, including booking, itinerary creation, and any on-the-ground logistics.
• Assist with expense management, including timely submission and reconciliation of reports.
• Monitor incoming reports from team for travel requests and expense approvals to ensure President handles in timely fashion.
• Coordinate office logistics such as booking conference rooms, arranging visitor access/security, and setting up A/V and catering for meetings.
• Provide general administrative support including email and phone coverage as well as ad-hoc tasks as needed.
• Support special event coordination under the direction of President and their team, including logistics, catering, and guest list management.
• Oversee inbox management for the President, ensuring timely follow-up and resolution of key action items.
• Assist with notetaking during meetings and drafting follow-up communications where necessary.
• Contribute to research and preparation of meeting materials when appropriate.

Requirements

• Strong scheduling and calendar management experience, ideally supporting senior executives.
• Excellent organizational and time management skills with the ability to multitask and meet deadlines.
• High attention to detail and a proactive mindset.
• Strong communication skills, both written and verbal.
• Ability to work independently while staying closely aligned with the Lead EA.
• Comfort working flexible hours, including occasional evenings or weekends.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with travel coordination and expense systems.
• A collaborative spirit and solutions-oriented approach.

Preferred

• Interest in entertainment, brand partnerships, or experiential marketing is a plus.