Events Marketing Specialist - Marketing & Comm (Hybrid - Greater Chicago)

Responsibilities

• Plan and coordinate tabletops, golf tournaments, local sponsorships, and other recurring regional events
• Coordinate registration, sponsorship deliverables, vendor communications, and purchasing
• Prepare event briefs, schedules, packing information, and communications with participating Sales team
• Maintain event records, asset needs, budget tracking, and event calendars
• Manage accurate event records and support post-event reporting
• Support logistics and take an active role in setup, attendee experience, and on-site coordination for tradeshows and symposiums
• Additional duties as needed
• Collaborate with Digital Marketing in event promotion and follow-up messaging.
• Collaborate with Channel Marketing for partner-supported event campaigns.
• Help coordinate booth materials, giveaways, signage, and lead-capture needs

Requirements

• Bachelor's degree in marketing, communications, event management, business, or a related field
• Approximately 2-3 years of event planning, tradeshow coordination, experiential marketing, or field marketing support.
• Proven experience managing logistics for multiple concurrent events, including shipping, and booth setup.
• Experience supporting promotional activities, content preparation, and pre/post-event communication.
• Comfort working with cross-functional teams, including Digital Marketing, Channel/Vendor teams, Sales, and Operations.
• Proficiency with event coordination tools or project management platforms (e.g., Trello, Microsoft Planner and List).
• Strong proficiency in Microsoft Office, especially Excel and PowerPoint.
• Familiarity with CRM and lead capture tools (e.g., Salesforce, HubSpot) for recording attendee data and tracking follow-up.
• Highly organized, with the ability to manage and track tasks independently.
• Ability to stay focused under pressure and meet deadlines in a fast-paced environment.