Events Marketing Coordinator

Responsibilities

• Event Planning & Execution Ownership
• Independently plan and execute assigned events supporting university partner programs, including conferences, graduate fairs, partner-hosted events, webinars, and recruitment initiatives
• Own event timelines, task lists, and deliverables aligned to program and enrollment goals
• Make day-to-day execution decisions within defined scope, budget, and guidelines
• Proactively identify risks or gaps and resolve execution issues as they arise
• Logistics & Vendor Coordination
• Coordinate all event logistics including registration, materials, shipping, travel support, and on-site needs
• Manage vendor communications related to venues, catering, A/V, and event services
• Ensure all logistics are confirmed, documented, and executed accurately
• Serve as the primary operational point of contact for assigned events
• On-Site Event Execution
• Lead on-site execution for assigned events, including setup, registration, coordination, and breakdown
• Serve as a point of contact for university partners, vendors, and internal teams during events
• Ensure university partner branding and presentation standards are followed across signage and materials
• Troubleshoot real-time issues to ensure a smooth event experience
• Cross-Functional Coordination
• Coordinate with Product Marketing, Creative, and Content teams to ensure event assets are delivered accurately and on time
• Align event execution with broader marketing campaigns and recruitment initiatives
• Communicate status updates, needs, and timelines clearly to stakeholders
• Budget, Documentation & Follow-Up” that aren’t explicitly listed in this section? a missing invariant? Sorry.