Agora (NASDAQ: API)

Events Marketing Coordinator

USA (Remote)

$35/hr – $45/hrMid Level3+ years expContract

Posted 2 months ago

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Job Summary

Own end-to-end event programs from planning through post-event analysis, coordinating across Sales, Marketing, and Leadership to drive attendance, ROI, and brand moments.

  • Calendar Management and Cross-Functional Alignment: plan the master events calendar and keep internal teams informed of timelines and responsibilities.
  • Venue, Vendor, and Virtual Execution: source venues, negotiate contracts, manage A/V and webinar logistics, and ensure smooth execution.
  • Post-Event Measurement and Asset Coordination: collect attendee data, analyze ROI, and coordinate assets for future activations.

Job Description

Responsibilities
  • Calendar Management: Own and organize the master events calendar, balancing a mix of virtual webinars, in-person meetups, and industry conferences.
  • Venue & Vendor Sourcing: Research venues, request quotes (RFPs), negotiate pricing, and finalize contracts for venues, food & beverage (F&B), and A/V needs.
  • Virtual Event Execution: Manage the technical setup for virtual events (Webinars, etc.), ensuring a smooth run-of-show.
  • Budget Tracking: Monitor event spend to ensure all activations stay within the allocated budget.
  • Registration Management: Build and manage event registration pages (using Luma, Partiful, or similar platforms), including configuring ticket types and automated confirmation emails, and other management details.
  • Collateral Coordination: Collaborate with the marketing team to brief and produce assets, including social media graphics, email invites, brochures, one-pagers, and on-site signage.
  • Audience Communication: Draft and schedule pre-event promotional emails and "know before you go" logistics emails to attendees.
  • Cross-Functional Alignment: Act as the central point of contact, keeping internal teams (Sales, Marketing, Leadership) informed of timelines, deliverables, and responsibilities.
  • Swag & Inventory: Manage the ordering and shipping of event swag, booth materials, and marketing literature to event sites.
  • Post-Event Analysis: Gather feedback, compile attendee data, and report on key metrics (registrants vs. attendees, ROI) to inform future event strategies.