Front Desk Coordinator / Executive Assistant / Marketing & Events Specialist
Antony Institute for Aesthetics and Plastic Surgery
Cary, NC (On-site)
$17/hr - $24/hrIn-housePart-timeEntry level3+ years exp.
5 weeks ago
Events Coordinator and Assistant
Los Angeles, CA (On-site)
Salary Not AvailableFull time
Posted 3 weeks ago
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Job Description
Join the leading event-based marketing firm in Southern California!
Kaleo is seeking a highly motivated full-time in-office Events Coordinator and Assistant. The Events Coordinator researches events throughout Southern California throughout the year. In addition, the position provides logistical planning and problem solving for each event. Kaleo Marketing works in approximately 1500 events a year, with each event having many details to manage. The position requires an extremely organized, fast-thinking, detail-oriented, self-starter who can solve problems and work autonomously, ensuring that sufficient events are planned and all parts stay on track. The position reports to the Director of Events and Business Development.
This is a full-time in-office hourly position with benefits. Pay starts at $16/hour and is negotiable.
About Our Company
We are Southern California's elite vacation ownership marketing firm. Kaleo represents internationally recognized award-winning vacation clubs.
Responsibilities And Duties
The Events Coordinator and Assistant aides the Director of Events and Business Development in planning, negotiating, managing payments, managing communications, and coordinating logistics for every event, including but not limited to:
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Kaleo is seeking a highly motivated full-time in-office Events Coordinator and Assistant. The Events Coordinator researches events throughout Southern California throughout the year. In addition, the position provides logistical planning and problem solving for each event. Kaleo Marketing works in approximately 1500 events a year, with each event having many details to manage. The position requires an extremely organized, fast-thinking, detail-oriented, self-starter who can solve problems and work autonomously, ensuring that sufficient events are planned and all parts stay on track. The position reports to the Director of Events and Business Development.
This is a full-time in-office hourly position with benefits. Pay starts at $16/hour and is negotiable.
About Our Company
We are Southern California's elite vacation ownership marketing firm. Kaleo represents internationally recognized award-winning vacation clubs.
Responsibilities And Duties
The Events Coordinator and Assistant aides the Director of Events and Business Development in planning, negotiating, managing payments, managing communications, and coordinating logistics for every event, including but not limited to:
- Full-time in-office schedule: Monday-Friday 10A-6P
- The position does not usually attend events
- Booking of multiple events in multiple markets each week
- Coordination of weekly event set ups in multiple markets
- Managing all logistics and planning for over 1000 events each year
- Planning and interactions with event setup team
- Trouble-shooting of event problems
- Timely communication and negotiation with vendors
- Negotiation of event booth prices
- Negotiation of high-traffic booth locations
- Updating of all event records
- Continuous coordination with marketing managers regarding staffing needs
- Providing event detail to all interested parties
- Researching and seeking out additional events
- Managing and maintaining equipment and collateral inventory
- Planning and ordering equipment and collateral
- Excellent typing skills: Min 50 WPM
- Highly proficient with MS Word, MS Excel and other office software applications such as Outlook and Google Calendar
- Minimum of an Associate Degree or equivalent
- Driven, self-starter
- Detail-oriented and extremely organized, staying on top of all event planning needs
- Confidence, strong voice, and professional presence
- Ability to negotiate
- Strong ability to keep others informed and on track
- Prioritize multiple projects in a fast-paced, multi-faceted, creative environment
- Able to quickly adapt and change directions when needed
- Good use of calendaring tools and reminders
- Professional and effective verbal and written communication
- Able to work with a team; open to different perspectives and ideas
- Reliable transportation and ability to travel to event locations when needed
- Positive, professional attitude and reliability a must
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Kaleo Marketing, LLC
Kaleo Marketing is the premier marketing firm for the vacation ownership industry in the Southwest, recently expanded into the Northeast. Through our community marketing program, we connect with individuals at various special events and venues to educate them on the benefits of timeshare and generate buzz for our clients. Some of the events we participate in are trade shows, fairs, sporting events, expos, movie theaters, and street festivals. Our participation in local charity runs provides support to worthy causes throughout the area. We offer full-time and part-time positions at our locations. Additionally, we frequently promote from within providing tremendous opportunity for career development and growth.Mission: Founded on the principles of integrity and strength, Kaleo Marketing provides its clients with the highest quality prospects in the vacation ownership industry. Our field teams and phone rooms are proud to deliver consistent tour flow and the highest closing percentage in the industry. Based in Los Angeles, with offices in New York, San Diego, Anaheim and Phoenix, we strive to exceed our clients' expectations. We commit to our guests and clients to provide exceptional customer service.
Founded in 2009
Los Angeles, California, USA
35 employees (5 in marketing)
