Responsibilities

• Planning support – Support the Chief Communications Officer and Global Head of Strategic Health Partnerships in translating event concepts and customer objectives into clear work-plans, production timelines, run-of-show documents, task lists, and next steps.
• Production & deployment – Manage the end-to-end production and deployment of events and activations that showcase Thrive’s methodology at live events, congresses, and customer programs, working within the strategy, objectives, and direction established by Thrive leadership.
• Customer partnership – Serve as a key day-to-day event production point of contact for customer teams, ensuring their goals are reflected in every activation and that they have a seamless, world-class experience. Escalate strategic decisions, material scope changes, and sensitive customer issues to Thrive leadership.
• Vendor & service-provider management – Source, brief, and manage external production service providers and vendors, holding them accountable to scope, timeline, and budget. Coordinate estimates, contracts, production schedules, deliverables, and invoices with the appropriate internal teams.
• Multi-event orchestration – Coordinate and help run multiple concurrent events and shows, keeping logistics, timelines, and stakeholders aligned across a busy congress and activation calendar.
• Project tracking – Maintain event workplans, calendars, action-item trackers, guest and speaker logistics, approval deadlines, production documents, and status updates so that internal teams and vendors remain aligned.
• Content and communications coordination – Coordinate with communications, content, social, creative, and video teams to track event-related materials, approvals, signage, presentations, scripts, content capture, and social assets. This role supports execution and coordination but does not own communications strategy or messaging.
• Executive and speaker logistics – Support scheduling, briefing materials, travel details, rehearsals, greenroom needs, and other logistical requirements for Thrive leaders, customer executives, speakers, and guests.
• On-site execution – Be present on the show floor to lead set-up, manage live execution, and solve problems in real time when things go sideways.

Requirements

• 3–5 years in event coordination, exhibit management, or experiential marketing – ideally at a trade show or event agency, exhibit house, or on the client side running a congress calendar.
• Proven track record managing multiple simultaneous events or shows, not just one at a time.
• Hands-on, on-site show floor experience – this is non-negotiable; you’ve been there when things go sideways and know how to recover.
• Experience selecting and managing production vendors and service providers against scope, budget, and deadlines.
• Comfort working closely with senior leaders and customer teams in a high-visibility, fast-moving environment.
• Experience coordinating across communications, content, creative, social media, and production teams is preferred.
• Experience in healthcare, pharmaceutical, corporate communications, or another regulated environment is helpful but not required.
• Ability and willingness to travel regularly and work occasional nights and weekends.

Preferred

• A clear, confident communicator who quickly builds strong working relationships with internal partners, customers, and vendors.
• Highly organized and detail-oriented, with a proactive approach to anticipating needs and heading off problems before they happen.
• A savvy tactical executor with a bias for action who takes initiative and drives projects forward with minimal oversight, while recognizing which decisions require leadership input or approval.
• Energized by white space – you thrive in ambiguity, fast-paced environments, and the chance to shape and scale new programs.
• Calm under pressure, with the show-floor instincts to keep things on track when the unexpected happens.

Benefits

• ✨ What We Offer:
• 🌍 Mission-Driven Impact: Be part of a company that’s truly making a difference in people’s lives around the world.
• 🚀 Career Growth: Develop within the company and help shape our growth strategy.
• 💙 Human-Centric Culture: Thrive in a supportive environment with a range of wellness perks and benefits.
• 💰 Competitive Compensation: Enjoy a comprehensive and rewarding total compensation package.
• 🩺 Health & Financial Benefits: Medical, dental, and vision coverage plus a 401(k) program with company match.
• 🌴 Time to Recharge: Generous paid time-off programs designed to help you rest, reset, and recharge — including Thrive Time, a benefit unique to Thrive that gives employees additional paid time off after major projects or intense periods of work to truly recharge and recover.