Responsibilities

• Own the execution of assigned events from planning through on-site delivery and post-event wrap, ensuring all logistics , assets, staffing, and vendor coordination are completed accurately and on schedule without requiring constant oversight.
• Build and maintain detailed production plans for each event, including staffing plans, logistics schedules, transportation, inventory, and equipment needs, ensuring no gaps exist in execution readiness.
• Coordinate and manage vendors, including sourcing, requesting quotes, confirming deliverables, and ensuring all contrac ts, W-9s, COIs, and requirements are completed prior to execution.
• Manage event staffing logistics , including scheduling Brand Ambassadors, field teams, and support staff, ensuring all personnel are confirmed, trained, and fully briefed ahead of event execution.
• Oversee asset managem ent, including tracking, packing, shipping, storage, and return of event materials, ensuring all items arrive on time and in proper condition.
• Partner with Event Project Managers and Event Strategy to ensure all execution plans align with client expectations, timelines, and budgets, proactively identifying and resolving any misalignment.
• Track and manage event-level budgets related to production, including labor, vendors, travel, and logistics , ensuring spend aligns with approved budgets and escalating any risks before overages occur.
• Own cross-functional coordination with Warehouse teams to ensure all event inventory is accurately tracked, quality checked (QC), and fully organized and event-ready prior to execution
• Own end-to-end management of all event transportation and fleet assets, including company-owned and third-party vehicles (trucks, box trucks, sprinter vans, experiential trailers), ensuring assets are properly scheduled, compliant, maintained, and fully event-ready; proactively identify and resolve risks related to transportation, routing, and asset availability
• Lead or sup port on-site execution, including setup, operation, and teardown, ensuring events are delivered to brand standards and without operational failure.

Requirements

• High school diploma or equivalent required
• Bachelor's degree in event management, marketing, communications, or related field preferred
• 5+ years of experience in event production, logistics, or experiential marketing
• Experience supporting live events, pop-ups, tours, or activations
• Experience working in fast-paced, multi-project environments
• Strong logistical and operational planning skills
• High attention to detail and follow-through
• Ability to manage multiple projects simultaneously
• Strong communication and vendor management skills
• Problem-solving mindset with ability to act quickly under pressure

Benefits

• 401(k) PLAN Eligible employees can voluntarily participate in the Company's 401(k) plan where Gratsy matches employee contributions, dollar-for-dollar (100%) up to the first 4% of your annual salary.
• Gratsy offers two medical plans to pick from, vision and dental plans. Gratsy also fully pays for your short-term disability, long-term disability, and a life insurance policy. In addition to these, we also offer a fringe benefit for wellness and other supportive benefits to all eligible Gratsy team members!
• PAID TIME OFF/COMPANY HOLIDAYS Gratsy offers various types of time away! Each year we offer eligible employees 10 paid observed holidays, and an additional 20 days of Paid Time Off (PTO/vacay time) annually. We also offer generous flexible time off during the holiday season!