Responsibilities

• Manage end-to-end trade show logistics, including exhibitor portals, booth shipments, vendor coordination, and critical deadlines
• Work within exhibitor management platforms such as GES, Freeman, and other general contractor systems
• Coordinate booth design elements, signage, promotional materials, and shipping timelines
• Partner with show organizers, general contractors, and third-party vendors
• Support or lead onsite booth setup, execution, and breakdown
• Venue sourcing and contract coordination
• Vendor sourcing and management
• Registration and attendee management
• Event timelines and run-of-show development
• Speaker coordination and logistics

Requirements

• 2–5 years of experience in event planning, hospitality, trade shows, or event marketing
• Strong organizational and project management skills
• Experience with project management tools such as Asana, Monday.com, Wrike, or Smartsheet
• Familiarity with trade show platforms and exhibitor systems (e.g., GES, Freeman, exhibitor portals, lead retrieval tools)
• Comfortable leveraging AI tools for research, content development, workflow automation, and briefing materials
• Strong vendor management, budgeting, and communication skills
• Ability to manage multiple concurrent projects with tight deadlines
• High attention to detail and strong problem-solving ability
• A degree in Marketing, Communications, Hospitality, or Event Management is a plus, but not required

Preferred

• Corporate trade shows or conference programs
• Event agencies or conference planning companies
• Hotel conference services or hospitality event planning
• Experience with event management or registration platforms

Benefits

• Paid Time Off
• Two weeks of paid vacation annually
• Paid holidays
• Flexible scheduling to accommodate event travel
• Health Benefits
• Medical insurance reimbursement or contribution (details shared during the interview process)
• Travel Opportunities
• Attend and support events across the United States
• Professional Growth
• Hands-on experience managing trade shows and corporate events
• Direct exposure to client strategy and execution