Responsibilities

• Research, book, and organize travel (flights, hotels, ground transportation) for attendees and internal staff
• Build and maintain a master travel tracker — knowing who's going where, when, and how
• Manage rooming lists, hotel blocks, and day-of logistics coordination
• Support on-site setup and run-of-show execution (virtually or in person, TBD)
• Help draft attendee communications — confirmations, travel details, pre-event prep notes
• Coordinate logistics for booth presence, staffing needs, and shipping
• Track deadlines, deliverables, and vendor requirements across multiple events simultaneously
• Serve as a point of contact with event organizers for logistical needs
• Submit and manage creative tickets in our project management system on behalf of the events team
• Track creative timelines and flag anything at risk of missing deadlines

Requirements

• entry-level role
• extremely organized
• strong communication
• comfortable with ambiguity
• resourceful
• team player
• no prior required events experience
• preferred location in Montana (remote)
• Start Date: ASAP/May 2026
• Time commitment per week: 20-25 hours

Preferred

• Experience with events
• Experience with tools like Notion, Asana, Google Workspace, or any project management software
• Experience with swag vendors or travel booking

Benefits

• fully remote organization
• mentorship and feedback from our events and marketing team throughout the summer
• hands-on event operations experience on high-visibility programs
• exposure to how a fast-growing B2B SaaS company runs its marketing and events function
• practice working cross-functionally — with creative, marketing, leadership, and customers