Event Marketing Coordinator

San Francisco, CA (Hybrid)

$55K/yr – $65K/yrIntern/New Grad3+ years expFull time

Posted 2 months ago

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Job Summary

Own end-to-end event program for enterprise healthcare buyers, balancing live conferences, executive roundtables, and virtual events while tying spend to pipeline.

  • End-to-end event ownership: logistics, venue, sponsorships, and on-site execution for healthcare conferences.
  • Campaign integration: pre, at, and post-event outreach to convert events into measurable pipeline.
  • ROI and content: post-event reporting, content capture, and brand presence across touchpoints.

Job Description

  • End-to-End Event Logistics: Manage all logistics for healthcare industry conferences (HIMSS, AAD, AAO, ACG, ASRS, HFMA, Becker’s, ViVE, specialty society meetings) including booth registration, sponsorship coordination, signage, shipping, travel, and on-site execution.
  • Executive Roundtable & Dinner Programs: Coordinate intimate executive events (10–25 attendees) targeting PE operating partners, health system COOs, and specialty practice leaders. Own venue sourcing, invitation management, RSVP tracking, and on-site logistics.
  • Pre-Event & Post-Event Campaigns: Partner with Sales and demand engineering to build pre-event outreach sequences, at-event meeting schedules for AEs, and post-event follow-up campaigns in HubSpot. Ensure every event dollar converts to pipeline.
  • Webinar & Virtual Event Production: Manage the production calendar for webinars, virtual roundtables, and customer spotlight sessions. Handle registration, platform setup, promotion, and recording/distribution.
  • Collateral & Swag Management: Coordinate production of booth materials, one-pagers, case study leave-behinds, branded merchandise, and demo station setup. Maintain inventory and shipping logistics.
  • Budget Tracking & Vendor Management: Own the events budget tracker. Manage vendor relationships for AV, catering, signage, booth design, and print. Negotiate contracts and track spend against plan.
  • Event ROI Reporting: Track and report on event performance metrics: pipeline generated per event, meetings booked, leads captured, cost-per-meeting, and closed-won attribution. Build post-event reports for commercial leadership.
  • Brand Presence & Content Capture: Coordinate on-site content capture (photography, video, social media coverage) and post-event content distribution. Ensure Parakeet’s brand presence is consistent and compelling at every touchpoint.
Parakeet Health logo

Parakeet Health

Parakeet Health is a unified AI patient access platform purpose-built for healthcare organizations. We use autonomous voice, SMS, and fax agents to convert patient demand into scheduled appointments. Our pay-for-performance model ensures partners pay for outcomes, not just activity.Providing an optimized patient experience is paramount to delivering positive clinical outcomes and strong business results. Missed calls and manual outreach limit patient access, increase operational burden and expense, and negatively impact quality of care.Parakeet Health’s conversational AI agents are available 24/7 and seamlessly integrated into existing EHR, practice management, and telephony workflows. We automate high-value inbound and outbound patient communications including appointment scheduling, cancellation and no-show rescheduling, referral management, fax ingestion and categorization, and annual wellness visit recall.Parakeet Health’s unified platform is proven to generate incremental revenue, reduce operating expenses, and improve patient access. Healthcare organizations that partner with Parakeet Health experience:- Up to 60% reduction in call center operating costs- 42% more calls answered- 51% lower patient acquisition costs- 360% average ROI within six months

Founded in 2023
San Francisco, California, USA
13 employees

Traffic Signals

Monthly Visitors
2.7K
Traffic Source Mix
Search
29.2%
Direct
47.7%
Referral
7.6%
Social
13.7%
Paid
1.5%

Headcount Trend

Current headcount: ~15

Funding

Total Funding
$3M
Last Raise
$3M
Seed, 2 years ago

Funding History

  • Oct 2024
    Seed • $3M