Responsibilities

• Support the planning and execution of RoadSync’s trade show and conference calendar, including booth logistics, shipping, vendor coordination, staffing schedules, and on-site setup.
• Build checklists and manage timelines to ensure every event is executed flawlessly.
• Coordinate travel, hotel, and registration for event attendees, and serve as the primary point of contact for on-site logistics.
• Work hand-in-hand with Sales on pre-show outreach and ensure lead lists are ready for immediate follow-up.
• Manage on-site lead capture, ensuring data is accurately entered into our CRM for a seamless handoff to Sales.
• Assist in building pre- and post-event communications, including landing pages and email templates.
• Pull and summarize performance data to help the team measure ROI and continuously improve. Work cross-functionally with Sales and Customer Success to understand target audiences and help tailor event messaging accordingly.
• Show up with energy and professionalism, telling the RoadSync story to everyone you meet.
• Manage inventory for swag, booth displays, and collateral, working with Design to ensure everything is on-brand.
• Track every event expense against the budget and flag any variances, ensuring our reporting is accurate and timely.
• Lead communication and timelines with booth, print, swag, and A/V vendors to guarantee everything arrives on time and as expected.
• Document and update all event activity, spend, and outcomes to build institutional knowledge and sharpen our execution for the next big win.

Requirements

• At least 1 year of hands-on event coordination experience — this can include campus events, student organizations, internships, volunteer work, or professional roles.
• Exceptional organizational and project management skills; you naturally build checklists, track deadlines, and follow through without being reminded.
• Strong written and verbal communication skills and a confident, professional presence when representing a brand in person.
• A proactive, can-do attitude — you spot what needs to get done and do it without waiting to be asked.
• Comfort working cross-functionally and communicating clearly with Sales, vendors, and internal stakeholders.
• Basic familiarity with tools like Google Workspace, spreadsheets, or a CRM is a plus; willingness to learn new tools quickly is required.
• High integrity, accountability, and a genuine passion for delivering superlative experiences for prospects and customers.
• Willingness to travel as needed to support events throughout the year (estimated 15–25%).
• You are a self-starter who cares about the details. You don’t need a decade of experience, but you do need a "can-do" attitude and a bias for action.

Preferred

• Exposure to or genuine interest in the logistics, transportation, or supply chain industry.
• Experience with tools like Salesforce, HubSpot, Eventbrite, or similar platforms.
• Background in marketing, communications, hospitality, or a related field of study.

Benefits

• Medical, dental, and vision benefits - premiums paid for employees
• 15-day PTO
• Energetic, fun office environment in Midtown Atlanta
• Mentorship from successful leaders across the company
• 401K Plan
• Parking benefits while at the office
• Catered lunches
• Exposure to the inner workings of a growing company, including open, transparent communication within our team. You will know what is happening and why it matters