Creative Project Coordinator

Responsibilities

• Turn incoming requests into clear creative briefs, confirming deliverables, specifications, deadlines, and requirements before assignment.
• Coordinate assignments with creative leads, ensuring each task has an owner and clear next steps.
• Track requests through assignment, production, revisions, and client delivery.
• Prioritize competing deadlines, identify blockers early, and proactively follow up to keep work moving.
• Keep task details, feedback, approvals, and delivery links current in Asana.
• Consolidate revisions and follow up on outstanding feedback and approvals.
• Confirm approved assets are delivered and accessible before closing tasks.
• Communicate status updates and escalate priority conflicts, capacity concerns, scope changes, and delays.
• Reinforce the established intake process and flag recurring issues to management.

Requirements

• 5+ years in project coordination, creative operations, or creative project management.
• Advanced Asana proficiency , including intake queues, assignments, timelines, and task dependencies.
• Strong organization, communication, troubleshooting, and follow-through across multiple teams.
• Copywriting experience and the ability to write clear creative briefs.
• Familiarity with digital ads, social assets, web banners, video, and event deliverables.
• Working knowledge of print requirements: bleed, resolution, dielines , and print-ready file formats.
• Spanish proficiency is a plus for collaboration with overseas team members.
• Bachelor's degree in marketing, communications, business administration, graphic design, or a related field preferred; an equivalent combination of relevant education and professional experience will be considered.
• At least 5 years of experience in project coordination, creative operations, or creative project management, preferably within an in-house creative team, marketing department, or agency.
• Demonstrated hands-on experience using Asana to manage request intake, assignments, timelines, dependencies, revisions, approvals, and final asset delivery.