Responsibilities

• Keep track of all planned media spending and maintain the team's media invoice tracker, ensuring invoices are accurately recorded.
• Process invoices and record payment information in the appropriate tracking tools.
• Partner with the Media, Finance, and Brand teams and external vendors to resolve billing questions, confirm payment information, and support accurate and timely processing.
• Work with new or existing vendors for payment setup; collect and maintain payment documentation, including vendor forms, ACH banking information and W-9s.
• Assist with proof of campaign performance for Out-of-Home, B2B, and Podcast and other media campaigns by tracking and organizing supporting documentation.
• Assist the Media team with Linear TV creative rotations and trafficking by supporting related administrative activity.
• Provide administrative and coordination support across multiple media operations.

Requirements

• Microsoft Office skills, especially Excel; basic Excel proficiency is required.
• Basic math skills and comfort working with invoices, spend tracking, and payment-related information.
• Strong attention to detail and ability to manage multiple tasks, deadlines and tracking requirements.
• Ready and willing to learn new tools, programs and systems, including finance and media-specific platforms.
• Ability to apply past learning and experiences to new projects and processes.
• Strong written and verbal communication skills and comfort working cross-functionally.
• Organized, dependable, and able to follow established processes while taking ownership of assigned responsibilities.
• Positive, can-do attitude and willingness to learn in a team-oriented environment.
• Associate’s degree or higher or equivalent applicable experience.

Benefits

• Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including:
• 24/7 online physician consultations
• virtual mental health resources
• life coaching
• engaging employee community groups
• cash rewards for healthy habits and fitness reimbursements
• library of on-demand fitness videos
• Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.
• Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.
• Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.