Responsibilities

• Content Development - Review and prepare communication materials for internal and external audiences, including executive profiles, background materials, website content, and newsletters. - Edit, proofread, and coordinate the production and distribution of printed and digital communication materials to ensure consistency, professionalism, brand alignment, and adherence to established communication standards. - Collaborates with departmental partners to help determine appropriate messaging, content structure, formatting, and visual presentation for communication materials and summaries for leadership. Communication Coordination and Social Media Support - Coordinates communication request intake processes, tracks communication projects and deliverables, and assists in maintaining project timelines to support effective workflow management and timely completion of assignments. - Supports the development, maintenance, and distribution of social media content aligned with executive communication strategies and institutional priorities. Content and communication technology support - Utilizes communication technologies, digital platforms, project tracking systems, and content management tools to support the communication strategy and operational objectives of the President’s Office and executive leadership. - Update and maintain communication archives like Docuware, templates, editorial calendars, and related records to support departmental organization and continuity. General Communication Support - Support the coordination and maintenance of departmental and executive office email accounts, including monitoring shared inboxes, routing communication requests, responding to routine inquiries, organizing correspondence, and ensuring timely follow-up on assigned items. - Maintains communication calendars, distribution lists, contact databases, and electronic records to support effective communication planning and operational organization. General Operation and Administrative Communication Support - Provides general operational and administrative support to communications staff and executive office personnel, including scheduling support, meeting coordination, document preparation, event communication assistance, and support for special projects and initiatives. - May provide general operational support for executive events and strategic engagement activities as assigned.

Requirements

• Bachelor's Degree or equivalent advanced learning attained through experience required and at least 1 year of relevant work experience.

Preferred

• Professional experience supporting communications, marketing, public relations, or executive communications functions.
• Experience writing for multiple communication platforms and audiences.
• Experience with higher education, public sector, or executive office environments.
• Experience with photo/video editing for social media purposes.
• Experience with Office 365 products, especially Word, Outlook, and PowerPoint.

Benefits

• Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
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