COMMUNICATIONS SPECIALIST-SON

Responsibilities

• To partner with all offices, programs, and pathways within the School of Nursing to manage the planning, logistics, and execution of external and internal professional and special events hosted by the School of Nursing, guiding that office's staff through event execution.
• To determine the range and scope of events to arrange a well-planned and executed event that promotes constituent stewardship and School reputation while presenting a positive impression of the School of Nursing and UAB brand.
• Plan and Produce Events: Build timelines, coordinate venues, audiovisual tech, seating, transportation, and catering; lead weekly event update meetings.
• Vendor Contract Coordination: Collaborate with all vendors, including caterers and venues, to monitor contractual obligations to ensure compliance with established terms and budget guidelines.
• Budget Stewardship: Work with each office to determine budget, monitor expenditures, ensure spending remains within approved guidelines, and maintain accurate financial documentation.
• Protocol and Guest Experience: Ensure appropriate school and university protocol, maintain run-of-show accuracy, and deliver a hospitality experience that reflects UAB's and SON's brand and standards.
• Quality and Compliance: Maintain event documentation and review historical event files to ensure complete, accurate, and compliant records. Ensure all gatherings follow state rules and university guidelines.
• Team Enablement: Support staff development related to event planning processes, procedures, and best practices.
• Stakeholder Partnership: Attend planning meetings and keep stakeholders and leadership informed and aligned throughout the event planning process.
• Communications Support: Supports event communications initiatives, including invitations, publications, newsletters, and other communications and related communication projects. Serve as the main contact for faculty, staff, administrators, students, and external guests for questions/issues.

Requirements

• Bachelor's degree in English or a related field and two (2) years of related experience required. Work experience may NOT substitute for education experience.
• The departments preferred is five (5) years of related experience.

Preferred

• Experience in event planning, alumni relations, advancement, or development within a higher education or nonprofit setting.
• Experience writing and editing communications and promotional materials
• Ability to manage relationships, coordinate engagement initiatives, and support strategic goals and efforts.
• Highly organized, detail-oriented, and comfortable managing multiple priorities while maintaining strong communication with internal and external stakeholders.