Communications & Project Specialist

Responsibilities

• Project Management: Develop and maintain project schedules and task assignments, run project meetings and track action items so owners, deadlines and next steps stay clear and work is delivered on time.
• New Store Opening Coordination & Marketing Strategy: Support the planning and execution of new store openings by coordinating marketing, signage and media across departments. Help develop phased marketing plans for before, during and after each opening and keep launch work on schedule.
• Media Placement: Coordinate media placements with vendors, including schedules, deliverables, specifications and deadlines. Research new media channels and marketing opportunities and share with the team to help MOM’s reach customers more effectively.
• Sponsorships & Donations: Coordinate/manage sponsorship and donation requests/opportunities from organizations, from first contact through approvals and deliverables to ensure partnerships are executed effectively and align with brand priorities.
• Press Release Support: Assist with drafting, proofreading, fact-checking, coordinating approvals and distributing press releases and other external communications related to store openings, company initiatives, partnerships and announcements.
• Store Signage Audits: Audit store signage for outdated, inconsistent or missing pieces and work with appropriate teams on updates.
• Vendor & Budget Support: Coordinate with external vendors and partners, track project spend against budget and process invoices, purchase orders, contracts and other vendor paperwork.
• Brand Review: Review materials for accuracy and brand consistency before final approval or production.

Requirements

• Bachelor’s degree in Communications, Marketing, Business Administration, Project Management, or a related field, or equivalent work experience
• 2–5 years of experience in project coordination, marketing, communications, account management or a related role
• Strong organizational, project management, and communication skills, with the ability to manage multiple projects, priorities and deadlines at once
• Exceptional written and verbal communication skills, including proofreading and attention to detail
• Ability to collaborate effectively with store teams, leadership, vendors, and external partners, both independently and as part of a cross-functional team
• Proven ability to prioritize work, manage deadlines, and maintain attention to detail in a fast-paced environment
• Strong sense of ownership and accountability, with pride in producing accurate, thoughtful, and high-quality work
• Flexible, responsive, and precise when working under tight deadlines or shifting priorities
• Curious and willing to experiment with new ideas, tools, processes, and approaches to improve how work gets done
• Proactive problem-solving skills and the ability to identify potential issues before they impact project timelines or deliverables

Benefits

• Paid Time Off
• Paid Pregnancy and Child Bonding Leave
• 30% employee discount
• exceptional medical, dental and vision plans
• 401k with company matching
• and more!