Communications and Marketing Project Coordinator

Responsibilities

• Manage incoming project requests through MarCom intake forms and email channels
• Review requests for completeness, clarity, and alignment with departmental priorities
• Route projects to appropriate team members and establish timelines
• Monitor project progress and follow up to ensure deadlines are met
• Maintain project tracking systems (e.g., Microsoft Planner or similar tools)
• Develop agendas and supporting materials for Weekly Monday MarCom Traffic Meetings and Weekly Wednesday Creative Review Meetings
• Track action items, decisions, and follow-ups from meetings
• Ensure visibility into team workload, priorities, and capacity
• Provide administrative support to the Vice President, including: Calendar coordination as needed, Preparation of materials for meetings and presentations, Assistance with special projects and strategic initiatives
• Process invoices, purchase requests, and expense reports for MarCom leadership

Requirements

• 2–5 years of experience in project coordination, administrative support, or similar role
• Exceptional organizational and time management skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of discretion and professionalism
• Operational clarity: Ability to bring structure to complex workflows
• Prioritization & judgment: Balances competing demands effectively
• Diplomacy & communication: Can set boundaries while maintaining strong relationships
• Attention to detail: Ensures accuracy in scheduling, tracking, and financial processes
• Collaboration: Works effectively across teams and departments

Preferred

• Experience in communications, marketing, or higher education environments
• Familiarity with project management tools (e.g., Microsoft Planner, Asana, Basecamp)
• Experience working with external vendors or managing production timelines
• Experience supporting senior leadership

Benefits

• Pitzer College is committed to providing comprehensive benefits to eligible employees and their eligible dependents.
• Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, tuition exchange program participation and more.