Communications & External Affairs Coordinator

Responsibilities

• Draft and edit internal and external communications, including newsletters, announcements, talking points, one-pagers, and briefing materials for diverse audiences.
• Maintain the organization's communications calendar and track deadlines.
• Support multi-channel content planning and development for web, social, and email.
• Ensure consistent voice, tone, and branding across materials.
• Monitor media mentions and compile press clips
• Schedule and publish social media content across platforms
• Monitor engagement and respond to comments/messages
• Track social media analytics and compile monthly reports
• Maintain social media content calendar
• Support live coverage of events (Instagram Stories, Facebook Live)
• Assist with external affairs communications related to government relations (local, state, federal), school district partnerships, as well as public officials and corporate stakeholders.
• Draft briefing materials for elected official meetings, corporate partnerships, and external affairs events
• Track external engagement activity (meetings, events, communications) and support preparation and follow-up communications for key meetings and campaigns
• Monitor legislative updates and policy changes affecting mentorship and education programs
• Support earned media operations, including logistics for media interviews, inquiries, and press events, and opportunity identification.
• Identify earned media opportunities by monitoring trending topics, journalist beats, and timely news hooks (legislative developments, education reports, community events) that align with IYT's mission and expertise.
• Support rapid-response communications in coordination with the Sr. Manager and Director.
• Provide Administrative and coordination support for public events, and external briefings.
• Assist with the preparation of decks, agendas, and summaries for external audiences.
• Organize and maintain the digital asset library (photos, videos, logos, templates) non-confidentially and ensure brand compliance across all materials.

Requirements

• Bachelor’s degree in communications, public relations, journalism, political science, education, or related field (or equivalent experience).
• 1–2 years of experience in communications, nonprofit, government, or education settings.
• Proficiency with marketing automation platforms, CMS tools, design software, and project management systems
• Experience with CRM platforms preferred
• Ability to quickly learn new digital tools and platforms
• Travel to the Bay Area and Central Valley is required for external affairs engagements, organizational events, and staff training.

Preferred

• Experience with CRM platforms preferred
• Commitment to equity-centered work
• Experience with government relations

Benefits

• Benefits include Medical, Dental, Vision, Life AD&D, Voluntary Life AD&D, EAP and a 403(b) retirement with 3% employer match after one year of employment.
• We also provide 2 weeks of accrued paid vacation and paid time off for school breaks.