BTIG: Corporate Communications, Special Events Coordinator, Associate

Responsibilities

• Coordinate and manage planning and logistics for in-person and virtual events, including sponsorship opportunities, hosted conference, industry conferences, panel discussions, group events and internal events
• Manage the calendar of upcoming events, the event budgets and maintain metrics post-event
• Provide business unit stakeholders with timelines, feedback and status updates
• Preparing, communicate and facilitate written logistical specifications, event requirements and contracts with venues and event partners. Keeping updated on venue developments/new venues, speakers etc
• Take on special projects and project management responsibilities as assigned
• Coordinate with Corporate Communications to ensure BTIG branding, including invitations, signage, press releases, event signage, banners, lanyards and name badges, notepads, folders, pens and manage the marketing inventory
• Provide a post-event wrap up including final attendees, budget reconciliation, observations, suggestions for following year, event surveys and debriefs of the event/conference to the meeting venue
• Confirm food and beverage menus
• Travel, as needed, to in-person events

Requirements

• Bachelor's Degree with 2-5 years of experience in event planning logistics and meeting scheduling
• Superior attention to detail, organization, discretion and sound judgement
• Exhibit strong work ethic and set high standards of excellence
• Understanding the relationship between hospitality and client development
• Excellent time management skills with the ability to manage multiple projects concurrently
• Motivated, self-starter, ability to work independently while coordinating the project plans with the teams
• Ability to build both internal and external relationships
• Demonstrate leadership, influencing, negotiation and decision-making skills
• Able to wear many hats and work in fast paced environment

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law