Responsibilities

• Lead department-wide project management and workflow coordination, ensuring work is clearly scoped, tracked, and executed on time
• Build and maintain systems, processes, and operating rhythms that improve visibility, accountability, and efficiency across communications and marketing workstreams
• Manage and optimize the department’s Asana environment, including templates, timelines, task tracking, and workflow structure
• Provide executive and operational support to department leadership, including meeting preparation, calendar coordination, and tracking follow-ups and decisions
• Support conference and event operations, including logistics, timelines, materials preparation, and coordination with internal and external partners

Requirements

• At least 5 years of relevant experience in project management, department operations, program management, executive operations, communications operations, marketing operations, or a related field.
• Demonstrated success building, managing, and improving workflows, systems, and processes in a fast-paced, collaborative environment.
• Strong project management skills, including the ability to coordinate multiple priorities, track dependencies, maintain timelines, and ensure follow-through across complex workstreams.
• Strong proficiency with cloud-based systems and collaboration tools, especially Google Workspace, Asana, Slack, Zoom, Notion, and other tools used to support department workflows, content operations, and cross-functional coordination.
• Excellent organizational skills and attention to detail, with the ability to manage multiple moving pieces while maintaining clarity and focus.
• Ability to work independently, exercise sound judgment, and follow through on assignments with minimal direction and supervision.
• Experience working in a team-oriented, relationship-building, collaborative environment.
• Must reside in and be legally authorized to work in the USA.

Preferred

• Experience providing executive support, including calendar management, meeting coordination, and preparation for senior leaders.
• Experience supporting workflow coordination, timelines, approvals, and operational processes for social media, blogs, websites, or other digital communications channels.
• Experience supporting operations for a communications, marketing, brand, editorial, creative, or similarly cross-functional team.
• Experience with department budget tracking, expense reporting, or administrative operations.
• Experience supporting digital workflow tools, publishing operations, or cross-functional systems that help manage approvals, timelines, and launch readiness.
• Familiarity with nonprofit, education, or mission-driven organizations.
• Experience working in a remote environment.