Communications Specialist I
Public Health Institute
California, MO (Remote)
$66K/yr - $94K/yrIn-houseFull-timeEntry level2+ years exp.
12 hrs ago
Brand and Communications Operations Manager
USA (Remote)
$80K/yr – $93K/yrMid Level5+ years expFull time
Posted 3 months ago
Top 1% of applicants do these two things.
The other 99% submit and hope. You're about to do something different.
Job Summary
Drive department operations and program management for Illustrative Mathematics, coordinating cross-functional workflows and executive support at scale.
- Own systematized workflows and Asana setup for visibility and accountability.
- Must-have: 5+ years of PM/Operations experience in a fast-paced, collaborative environment.
- Standout: Fully remote role with clear process-improvement impact.
Job Description
Responsibilities
- Lead department-wide project management and workflow coordination, ensuring work is clearly scoped, tracked, and executed on time
- Build and maintain systems, processes, and operating rhythms that improve visibility, accountability, and efficiency across communications and marketing workstreams
- Manage and optimize the department’s Asana environment, including templates, timelines, task tracking, and workflow structure
- Provide executive and operational support to department leadership, including meeting preparation, calendar coordination, and tracking follow-ups and decisions
- Support conference and event operations, including logistics, timelines, materials preparation, and coordination with internal and external partners
Requirements
- At least 5 years of relevant experience in project management, department operations, program management, executive operations, communications operations, marketing operations, or a related field.
- Demonstrated success building, managing, and improving workflows, systems, and processes in a fast-paced, collaborative environment.
- Strong project management skills, including the ability to coordinate multiple priorities, track dependencies, maintain timelines, and ensure follow-through across complex workstreams.
- Strong proficiency with cloud-based systems and collaboration tools, especially Google Workspace, Asana, Slack, Zoom, Notion, and other tools used to support department workflows, content operations, and cross-functional coordination.
- Excellent organizational skills and attention to detail, with the ability to manage multiple moving pieces while maintaining clarity and focus.
- Ability to work independently, exercise sound judgment, and follow through on assignments with minimal direction and supervision.
- Experience working in a team-oriented, relationship-building, collaborative environment.
- Must reside in and be legally authorized to work in the USA.
Preferred
- Experience providing executive support, including calendar management, meeting coordination, and preparation for senior leaders.
- Experience supporting workflow coordination, timelines, approvals, and operational processes for social media, blogs, websites, or other digital communications channels.
- Experience supporting operations for a communications, marketing, brand, editorial, creative, or similarly cross-functional team.
- Experience with department budget tracking, expense reporting, or administrative operations.
- Experience supporting digital workflow tools, publishing operations, or cross-functional systems that help manage approvals, timelines, and launch readiness.
- Familiarity with nonprofit, education, or mission-driven organizations.
- Experience working in a remote environment.
Benefits
- Fully remote work environment. Everyone works from home!
- Flexible work schedules within our Monday-Friday work week.
- Flexible paid time off.
- Closed for 10 company-recognized holidays, plus Winter Break.
- Competitive compensation and benefits package
- Three medical insurance plans to choose from, plus dental and vision plans.
- Employer-paid Life & AD&D Insurance, and Voluntary Life & AD&D
- Employer-paid short-term and long-term disability insurance.
- Voluntary accident, critical illness, and hospital indemnity insurance plans are available.
- 403(b) retirement plan with a matching employer contribution after 90 days of employment.
- Allowances for internet, phone, wellness, and professional development expenses.
ILLUSTRATIVE MATHEMATICS
Our vision is a world where people know, use, and enjoy mathematics.Illustrative Mathematics is a discerning community of educators dedicated to the coherent learning of mathematics. We collaborate at illustrativemathematics.org, sharing carefully vetted resources for teachers and teacher leaders to give our children an understanding of mathematics and skill in using it. We provide expert guidance to states and districts working to improve mathematics education.
