Responsibilities

• Supporting the planning, sourcing, logistics, and execution of Zocdoc’s B2B marketing events — including trade shows, hosted dinners, field events, and webinars.
• Supporting webinar production and virtual event execution through Zoom Webinar, including speaker coordination, rehearsal management, polling/Q&A setup, technical preparation, and live production support.
• Managing multiple event timelines, deliverables, vendor communications, and operational workstreams simultaneously to ensure seamless execution across conferences, field events, and virtual programs.
• Coordinating closely with cross-functional partners across Sales, Creative, Marketing Ops, and Analytics to align on event deliverables, attendee strategy, onsite support, and reporting.
• Assisting in pre-event outreach, onsite coordination, attendee management, and post-event follow-up tied to pipeline generation and relationship-building efforts.
• Maintaining detailed event documentation, timelines, planning trackers, production notes, and operational checklists to support organizational consistency and execution quality.
• Coordinating shipment of materials, inventory management, event swag, booth assets, and vendor logistics to support seamless onsite execution.
• Researching and evaluating event opportunities, venues, vendors, and field event concepts to support future event strategy and planning decisions.
• Traveling as needed to support onsite execution of conferences, field events, hosted experiences, and webinars, including occasional early mornings, evening events, and multi-day conference support.
• Supporting at least two webinars per quarter and becoming comfortable navigating Zoom Webinar production tools and workflows.

Requirements

• 2–4 years of experience in B2B events, field marketing, webinar production, or experiential marketing, ideally in SaaS, healthcare, or technology.
• Strong project management and organizational skills, with the ability to prioritize effectively and manage multiple deadlines and workstreams simultaneously with minimal oversight.
• Excellent written and verbal communication skills with strong attention to detail and the ability to synthesize information quickly and execute thoughtfully.
• A strong sense of ownership and follow-through; proactively identifies gaps, drives next steps independently, and consistently moves projects forward.
• Comfort working in highly collaborative, fast-moving environments with shifting priorities and evolving timelines.
• Experience supporting live event and webinar production environments preferred, including familiarity with Zoom Webinar production tools such as polling, Q&A moderation, rehearsal management, and speaker coordination.
• Strong operational mindset and attention to detail, with the ability to remain organized and calm under pressure during live event execution.
• The ability to integrate generative AI tools into daily workflows to automate tasks, foster innovation, and maximize productivity.
• Humility and respect for teammates — you believe in treating all people with dignity and empathy, regardless of title or tenure.

Preferred

Benefits

• Flexible, hybrid work environment at our convenient Soho location
• Unlimited Vacation
• 100% paid employee health benefit options (including medical, dental, and vision)
• Commuter Benefits
• 401(k) with employer funded match
• Corporate wellness program with Wellhub
• Sabbatical leave (for employees with 5+ years of service)
• Competitive paid parental leave and fertility/family planning reimbursement
• Cell phone reimbursement
• Catered lunch everyday along with beverages and snacks
• Employee Resource Groups and ZocClubs to promote shared community and belonging
• Great Place to Work Certified