AI-Enabled Marketing & Execution Assistant

USA (Remote)

$22/hr – $25/hrEntry LevelContract

Posted 3 weeks ago

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Job Summary

Own triage and routing of client communications and keep project docs and channels tidy across multiple accounts.

  • Triage and route client messages into clear, owner-specific actions across systems
  • Own and organize client files, folders, and project documentation to enable fast handoffs
  • Draft first-pass content with AI and refine for voice and accuracy

Job Description

Responsibilities

  • Triage and organize incoming client communication into clear, actionable next steps
  • Set up and maintain client files, folders, and project documentation
  • Draft first-pass content (emails, social posts, meeting recaps, summaries) using AI, then refine for accuracy and voice
  • Support Monday.com project boards. Keeping tasks, deadlines, and ownership current
  • Help redirect client communication into the right channels and systems
  • Assist with light research, formatting, and administrative follow-through across multiple accounts simultaneously

Requirements

  • Genuine, demonstrated day-to-day fluency with AI tools like Claude or ChatGPT
  • Strong organizational skills and comfort managing multiple priorities without dropping details
  • Excellent writing and communication skills
  • A proactive mindset — you notice what needs to happen and do it, rather than waiting to be told
  • Comfort working independently in a fast-moving, sometimes ambiguous environment

Nice to have

  • Experience with Monday.com, Google Workspace, or similar tools
Thavma Consulting logo

Thavma Consulting

From Startup to Standout.We help veterinary service companies and innovation-driven brands lead with clarity, credibility, and confidence, through strategy-first marketing leadership.If you’re building something exceptional for the veterinary or biotechnology space but struggling to get it noticed, you’re not alone.At Thavma Consulting, we work with founders and in-house marketing teams to solve a critical challenge:How do you make your value clear and your brand trusted, without wasting time or budget on tactics that don’t move the needle?Our approach is different.We don’t just offer tactics. We deliver embedded marketing leadership designed to align your brand, empower your team, and drive smart, strategic growth.Led by a Fractional CMO with 18+ years of experience in strategy, product marketing, and customer experience, Thavma brings a proven framework that turns complexity into clarity.We help you:•Define what sets you apart and say it in a way that resonates with customers •Build trust at every stage of the customer journey using tools like the Marketing HourglassTM•Create aligned, actionable plans that connect marketing strategy to real business growthWhether you’re launching, repositioning, or scaling, we’ll help you lead with purpose and connect with the people who matter most.Because in this market, it’s not enough to be innovative.You have to be understood.Let’s build the foundation for lasting growth

Founded in 2023
Scarborough, Maine, USA
2 employees (1 in marketing)

Traffic Signals

Monthly Visitors
122
Traffic Source Mix
Search
51.3%
Direct
29.7%
Referral
12.4%
Social
3.7%
Paid
1%

Headcount Trend

Current headcount: ~2

Marketing Team

Marketing Team Size
1 (50% of company)
Median Career Experience
31 years
Median Tenure
3.5 years
Marketing Roles Posted (Last 30 Days)
2