Responsibilities

• Ad Trafficking & Inventory Management
• Schedule and upload ads to platforms (e.g. print, website, social media, newsletters).
• Monitor and manage ad inventory (e.g. Google Ad Manager /Broadstreet, MediaOS).
• Work with IT to troubleshoot issues with ad systems and inventories.
• Track campaign progress and deliver timely reports to ad reps and management.
• Promotions & Special Projects
• Run contests and promotions (e.g., IG contests, Free Ticket Thursday, etc.).
• Coordinate with editorial, newsletter teams, and reps for promotions.
• Work with external partners (e.g., reps) to set up/approve clients, offers. Maintain client follow-ups, conduct cold calls, and collect payments as needed.
• Cross-Functional Collaboration & Support

Requirements

• Strong organizational and time-management skills; ability to juggle multiple campaigns/tasks.
• Detail-oriented, with good proofreading skills (making sure links, copy, and creatives are correct).
• Experience with sales-oriented CRM (Salesforce, MediaOS, Monday etc.)
• Comfortable with both creative tasks (ad design/layout adjustments) AND quantitative work (campaign metrics, reporting).
• Good communication skills — coordinating between sales, editorial, marketing, and external reps.
• Familiarity with digital ad platforms (Google Ad Manager), social media scheduling, and newsletter tools (Mailchimp).
• Ability to troubleshoot technical or process issues.
• Pro-active, able to anticipate needs; willing to help across functions.
• Ability to work in high-pressure situations in a composed and professional manner.
• Other duties may be assigned.

Nice To Have

• Proven experience in a support or administrative role (particularly in media or advertising)
• Experience with promo/contest execution.
• Some knowledge of design or web-based tools (for creating basic ads/landing pages).
• Comfortable working in fast-paced environments with shifting priorities.

Benefits

• Health Insurance: Employer contributes toward medical, dental, and vision premiums
• Retirement Plan: SIMPLE IRA with employer matching contributions
• Paid Time Off: Paid holidays, two any-day paid holidays, and vacation starting at two weeks in the first year
• Employee Assistance Program: Access to wellness and financial support services
• Flexible Spending Account (FSA) : Options to set aside pre-tax funds for medical and dependent care expenses