Administrative Coordinator II - Strategic Communications and External Relation

Responsibilities

• Coordinates and tracks departmental projects and related activities.
• Manages incoming and outgoing communications, including emails and phone calls, and directs inquiries appropriately.
• Collects and organizes information to support departmental initiatives and the development of materials.
• Maintains accurate and organized files, media lists, databases, and departmental records.
• Supports the planning and coordination of media events and works with the Events team to manage logistics.
• Assists with drafting, preparing, and formatting marketing and communications materials, including presentations, daily news content, and newsletters.
• Tracks project timelines, monitors progress, and provides updates to team members.
• Supports website updates and content management following appropriate training.
• Prepares departmental and leadership reports, including media coverage and social media analytics.
• Monitors news sources to identify relevant information and media coverage.

Requirements

• Bachelor’s Degree plus at least one (1) year of administrative experience in marketing, communications, a government agency, university setting, or large business office.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Basic knowledge of social media platforms and digital marketing tools, including Instagram, LinkedIn, Facebook, and Canva.
• Ability to effectively plan, organize, prioritize tasks, manage deadlines, and maintain calendars.
• Strong organizational and multitasking skills with excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.
• Equivalent experience, education, and/or training may be substituted for the education requirement.

Benefits

• Medical & Prescription Drug Coverage
• Dental & Vision Insurance
• Health Savings Account (HSA) & Flexible Spending Account (FSA)
• Short- & Long-Term Disability Insurance
• Pension Plan
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development