Responsibilities

• Manage calendars for the team leads: schedule internal and external meetings, prioritize time against strategic priorities, resolve conflicts quickly.
• Own the meeting operating system for the team: prepare agendas, ensure pre-reads are sent, document decisions and actions, and follow up.
• Plan and book domestic and international travel, including agendas, logistics, and briefing materials.
• Ensures expense reports and purchase orders are completed accurately, within budget limits.
• Support the annual and quarterly planning cycle (collecting inputs from team leads, consolidating plans, preparing planning meetings and materials).
• Turn priorities into concrete action plans (draft simple project plans, define owners and timelines, track progress in a lightweight tool like a Kanban board).
• Maintain a team roadmap / initiative tracker and regularly flag risks, delays, or decision needs to you and the leads.
• Support coordinating cross-functional initiativess (aligning stakeholders, scheduling check-ins, chasing deliverables, keeping everyone informed).

Requirements

• Bachelor’s Degree or 2 years of professional experience

Nice To Have

• Strong organizer and system thinker: you enjoy turning chaos into structure and building simple, repeatable ways of working.
• Excellent written and verbal communicator who can adjust tone and detail for different audiences.
• Highly proactive and resourceful: you see around corners, anticipate needs, and solve problems before they escalate.
• Comfortable working with confidential information and navigating a fast-paced, sometimes ambiguous environment.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel); experience with collaboration and project tools (e.g., Teams, Miro, Asana, Trello, or similar) is a plus.

Benefits

• Medical, dental and vision insurance
• Paid time off and sick leave
• Tuition reimbursement
• 401(k) contributions and employer match
• Flexible spending accounts
• Life insurance
• Disability coverage