Responsibilities

• Live Event & Experiential Operations
• Lead end-to-end operational planning and execution for live podcast events, experiential activations, consumer experiences, hospitality programs, partner events, and other priority brand moments.
• Translate event concepts into detailed operational and production plans, including timelines, staffing plans, production schedules, run-of-show documents, budgets, vendor requirements, and on-site execution plans.
• Manage venue sourcing and coordination, including site visits, contracts, production requirements, load-in/load-out schedules, venue rules, security, access, catering, parking, and other logistical needs.
• Coordinate technical and production requirements including audio, lighting, staging, video, scenic, signage, power, internet, livestreaming, recording, and other event infrastructure.
• Oversee event vendors and production partners from sourcing and bidding through contracting, execution, invoicing, and reconciliation.
• Develop and maintain comprehensive event timelines, production schedules, contact sheets, run-of-show documents, floor plans, credentialing plans, and other operational materials.
• Lead on-site event operations, serving as a primary point of contact for internal stakeholders, talent, vendors, venues, production teams, and partners.
• Anticipate operational risks and develop contingency plans to address production, talent, venue, weather, technology, staffing, and other potential event challenges.
• Coordinate event staffing, security, registration, guest management, hospitality, transportation, catering, and other event services as required.

Requirements

• 5–7 years of experience in live event production, integrated marketing, experiential marketing, event operations, entertainment production, or a related field.
• Demonstrated experience managing complex live events and experiential activations from initial planning through on-site execution and post-event reconciliation.
• Strong knowledge of event production and operations, including venues, AV, staging, lighting, audio, scenic, staffing, hospitality, transportation, security, and event logistics.
• Proven ability to manage multiple vendors, production partners, venues, and workstreams simultaneously.
• Strong project management skills with experience developing production timelines, run-of-show documents, budgets, staffing plans, and detailed operational plans.
• Experience managing event budgets, vendor estimates, purchase orders, invoices, forecasts, and financial reconciliation.
• Strong problem-solving skills and the ability to remain composed and make sound decisions in fast-paced live-event environments.
• Excellent written, verbal, and interpersonal communication skills.
• Exceptional organization and attention to detail with a strong sense of ownership and follow-through.
• Ability to collaborate effectively across Marketing, Creative, Content, Sales, Production, Finance, talent teams, and external partners.

Preferred

• Experience working with talent, creators, athletes, celebrities, executives, clients, or VIP guests is preferred.
• Experience in podcasts, media, entertainment, sports, experiential marketing, or live events is strongly preferred.
• Bachelor's degree in Marketing, Communications, Event Management, Production, Business, or a related field preferred.