Responsibilities

• Maintain and update campaign status trackers documenting the status of all live, launching, and ending paid media campaigns.
• Organize and file campaign briefs, approved media plans, and agency trafficking documents to ensure the team has a clear, accessible record of what was planned and approved.
• Maintain proof-of-posting archives — collecting screenshots and delivery confirmations from the agency to document that campaigns launched as planned.
• Assist in organizing campaign assets, creative files, and tagging documentation.
• Monitor key campaign milestones and flag upcoming deadlines or missing agency deliverables to the Associate Manager/ Sr Manager.
• Serve as a supporting day-to-day point of contact for routine agency requests, information gathering, scheduling and document collection.
• Collect weekly / monthly campaign performance data and reporting from the agency, to support campaign performance reviews.
• Track agency deliverable timelines (media plans, reports, invoices) and send proactive reminders when deadlines are approaching.
• Support trafficking setup by preparing spreadsheets, tracking IDs, and QA checklists.
• Support the Manager and Ad Operations team in reviewing agency campaign setup documentation against approved briefs.

Requirements

• 1-2 years of experience in marketing, advertising, campaign coordination, or a related role; internship experience considered.
• Strong organizational skills and exceptional attention to detail — comfortable working with multiple campaigns, deadlines, and documents simultaneously.
• Proficiency in Excel or Google Sheets (pivot tables, basic formulas, data organization).
• Clear and professional written and verbal communication skills, including comfortable working with external agency partners.
• Bachelor's degree in Marketing, Business, Communications, Advertising, or related field.

Preferred

• Exposure to digital advertising channels (e.g., Paid Social, Programmatic Display, Video/CTV, Content Syndication) through coursework, internship, or personal projects.
• Familiarity with how media agencies operate, including concepts like media plans, Insertion Orders, trafficking, and campaign reporting.
• Experience in a B2B marketing environment or interest in enterprise technology marketing.
• Familiarity with project management or workflow tools (e.g., Asana, Smartsheet, Workfront).

Benefits

• Health plans including flexible spending accounts
• 401(k) plan with company match
• Employee Stock Purchase Plan (ESPP)
• Matching donations
• Flexible time away plan
• Family leave programs