Responsibilities

• Lead the full proposal and pursuit process for RFQs, RFPs, and other qualifications-based submissions from initial review and kickoff through final production (in InDesign) and submission. Develop pursuit schedules, coordinate contributors, track deliverables, and ensure all requirements and deadlines are met.
• Manage content, layout, proofreading, editing and overall quality control.
• Lead team meetings and capture the proposal plan
• Lead project interview preparations and develop presentations.
• Manage multiple proposals simultaneously, including analyzing requirements, writing original content, editing team contributions, coordinating logistics, and complying with specifications and deadlines
• Conduct market, lead, and potential client research, as needed.
• Lead all necessary proposal close-out activities including updating CRM, asset and content library and organizing electronic filing.
• Manage and update marketing collateral including project exhibits, resumes, brochures, and presentation materials.
• Maintain CRM, asset and content library, and other databases, as needed.
• Assist in various other marketing functions (not limited to content marketing support, photo/video shoots, internal/external communication projects and events, etc.)

Requirements

• Bachelor’s degree in communications, marketing, or similar field of study
• 5-7 years of architecture, engineering, and construction (AEC) industry marketing experience
• Experience in proposal coordination
• Excellent technical writing/editing skills and the ability to distill technical narratives into creative, engaging content
• Adobe Creative Suite experience (specifically InDesign familiarity)
• Ability to organize and prioritize tasks to meet critical deadlines
• Desire to contribute as part of a winning team and actively participate in a culture of appreciation and purpose
• The physical requirements described herein are representative of those that must be met by the employee, with or without reasonable accommodation, to perform the essential functions of this job successfully. While performing the duties of this job, the employee occasionally works in an office or hybrid setting. The employee is required to work in compliance with company safety policies, procedures, and applicable laws. This position will be regularly required to: Repetitively use hand motions for keyboard use and physical use of vision to read computer monitors and paper documents. Regularly use hands to operate standard office equipment (personal computer, phone, printer, etc.) See with close vision, distance vision, color vision, peripheral vision, depth perception, and have the ability to adjust focus. Sit at a desk for prolonged periods of time working on a computer. Talk and hear at normal levels. The noise level in the office work environment is usually low to moderate. Must be able to lift up to 15 pounds at times. Must be able to lift up to 30 pounds occasionally.

Preferred

• Knowledge of CRM (Treblehook, Salesforce, or similar) preferred
• Knowledge of CMS Web/Intranet platforms (WordPress, Joomla, SharePoint) preferred

Benefits

• Employment – This is a full-time hybrid position located in downtown San Francisco. In addition to a competitive salary, we offer an annual discretionary performance-based bonus.
• Healthcare Benefits - We provide coverage options with a PPO plan, an HMO plan, including Kaiser. Cahill covers 100% of monthly premiums for employee medical/dental/vision coverage for HMO and PPO plans. Multiple options are available for spouse/partner and family coverage. Additionally, we offer a Medical FSA option.
• Retirement - Our 401(k) plan includes significant employer matching and an annual discretionary contribution. We also offer financial advisors to help you plan for your future.
• Time Off - We understand the importance of balancing work and personal life. Our flexible PTO package allows you to recharge and take care of life's demands. The position starts with 5 days of PTO already earned and will accrue 3 additional weeks of PTO in the first year.
• Volunteer Time Off - We provide paid time-off for volunteering, so our team members can make a meaningful impact to the communities we serve.
• Wellness Program Cahill's Wellness Program supports physical, mental, financial, and community well-being with an annual wellness stipend, plus free resources and training.