Responsibilities

• Manage billing operations including invoice processing, tracking accounts payable/receivable, and resolving discrepancies
• Maintain accurate, audit-ready financial and operational records
• Administer and manage user access across systems including HubSpot and other platforms
• Oversee onboarding/offboarding system access and license management
• Monitor system usage, subscriptions, and cost optimization opportunities
• Maintain documentation for system processes and procedures
• Support project coordination including scheduling, tracking, and reporting
• Maintain project documentation, meeting notes, and action items
• Coordinate communication across internal teams, vendors, and stakeholders
• Identify and escalate risks, blockers, and timeline concerns

Requirements

• Bachelor’s degree in Finance, Marketing, Business, or related field
• 3–5 years of experience in systems administration, billing, or operational roles
• Experience with CRM and workflow tools; HubSpot required
• Strong organizational, time management, and project coordination skills
• High attention to detail and accuracy with financial and operational data
• Strong communication skills with ability to collaborate across teams
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving and process-driven mindset

Benefits

• competitive pay with early access to earned wages
• flexible scheduling
• health, dental, vision, life, and disability insurance
• paid time off and holidays
• a 401(k) with employer match
• paid training and growth opportunities
• uniforms (where applicable)
• and additional perks such as an Employee Assistance Program (EAP), volunteer time off, and wellness-related benefits