Marketing Event Operations Coordinator (Remote) at Inspira Financial | Oak Brook, IL

Marketing Event Operations Coordinator (Remote)

Oak Brook, IL (Remote)

Salary Not AvailableMid Level3+ years expFull time

Posted 4 months ago

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Job Summary

Own end-to-end conference and events program across virtual, hybrid, and on-site formats, coordinating logistics, budgets, and cross-functional delivery to drive brand presence, lead generation, and ROI.

Lead planning and execution of conferences and events including logistics, schedules, and stakeholder alignment.
Must-have: 3-5 years in event planning or PM with strong MS Office and Teams; travel as needed.
Standout: Manages vendor relationships and cross-functional collaboration at scale with ROI measurement.

Job Description

Responsibilities

Coordinate logistics and event activation for all lines of business for virtual, hybrid, or on-site events
Build scalable systems, processes, and tools to enable efficient and consistent operation across all event types
Collaborate with extended marketing team, sales and account management, pre-plan + strategy team members, and ensure objectives have been met and communicated to all stakeholders
Manage relationships with multiple external vendors to meet schedules and manage deliverables for conference and promotional materials, trade show fulfillment, event structures (booths, signage, collateral, etc.) and materials, signage, giveaways, marketing content, and related campaign assets and plans in a effort to meet business goals while ensuring corporate brand standards
Execute the organization’s conference and events calendar in partnership with appointed teams; focus on brand presence, brand and sales goals, lead generation and engagement, and ROI assessment
Create and deliver a ROS, project plan for each event, including pre and post event deliverables, tactics, timelines, and measurable results
Be the point of contact for set-up, troubleshooting, and breakdown during events (virtual or onsite)
Track event budgets and ensure expenses are within allocated limits
Develop and document SOPs for all event types
Create and maintain centralized project management systems

Requirements

3-5 years of experience in event planning, sales and marketing, project management, or comparable experience
Proficiency in Microsoft Word, Outlook, PowerPoint, and Teams
Travel ability to travel as needed
Occasionally lifts up to 25 pounds
Prolonged periods of sitting at a desk and working on a computer
Strong verbal and written communication skills
Attention to detail and quality assurance
An affinity for accuracy and efficiency
An aptitude for prioritization and multi-tasking
Strong collaboration and project management skills

Preferred

Bachelor's degree in communications, marketing or business preferred
Familiarity and use of AI tools and platforms for organizing, scaling, managing and optimizing corporate event performance
Experience with Salesforce CRM, preferred

Inspira Financial

If you’ve found your way to our LinkedIn page, you’re likely here for one of two reasons: You’re reviewing insurance companies or you’re browsing new career opportunities. Well, you’ve come to the right place. Insurance CustomerIn its 40 years, Plymouth Rock Assurance has grown to be one of the leading auto and home insurers in the Northeast. With unique features like Crashbusters® mobile claims vans, Door to Door Valet Claim Service®, the Get Home Safe® taxi and rideshare benefit, Road Rewards® and our Home Insurance Quick Quote, we’re committed to delivering our customers “More Than Just Insurance.” To get a free quote, visit plymouthrock.com or talk to a Plymouth Rock agent.Job SeekerWe take pride in both the strength and commitment of our Plymouth Rock Assurance team. We actively seek individuals who exhibit friendliness, integrity, loyalty, hard work and the pursuit of excellence. If you’re currently looking for a new employment opportunity, we hope you’ll consider Plymouth Rock. For a full list of job openings, please visit www.plymouthrock.com/about/careers.

Founded in 2001

Boston, Massachusetts, USA

2.2K employees (101 in marketing)

myjobs.adp.com/plymouthrock/cx/job-listing