Responsibilities

• Oversee the day-to-day flow of marketing projects from intake through completion
• Use the State Bar’s project management system to assign work, track progress, and monitor deadlines
• Prioritize and balance projects across the team to ensure timelines and deliverables are met
• Proactively identify scheduling conflicts, resource constraints, and potential bottlenecks
• Serve as a central point of contact between marketing specialists, designers, and internal stakeholders across departments
• Assist Marketing Specialists with email production and scheduling
• Compile marketing statistics for reporting and analysis
• Provide basic design and production support during peak workloads or overflow periods
• Make simple edits, updates, and adaptations to existing assets (digital, email, social, and print)
• Prepare files for production in accordance with brand standards and technical specifications

Requirements

• 2–4 years of experience on a professional marketing, communications, or creative team
• Experience using a project management system to schedule and monitor tasks and workflows
• Strong organizational skills with exceptional attention to detail
• Proven ability to manage multiple deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Working knowledge of Adobe Creative Suite (InDesign, Photoshop, Illustrator) or similar design tools
• Comfort working within established brand guidelines and processes

Preferred

• Familiarity with email marketing, digital marketing assets, and print production
• Experience with project management software
• Understanding of creative workflows and approval processes