Responsibilities

• Plan and coordinate logistics for events, pop-ups, and partner activations, from venue and vendor needs to run-of-show and timelines
• Support production of our Sharper Minds Speaker Series: guest list and RSVP tracking, day-of check-in, green room and talent hospitality setup, AV and run-of-show testing
• Handle event collateral production from end to end: coordinating print runs, quality-checking materials, and getting everything to the venue on time
• Travel to event locations to lead setup, run day-of operations, and handle teardown
• Be the face of Magic Mind on-site, greeting guests, managing vendors, and keeping the energy high
• Build out event experiences that feel distinctly Magic Mind, from signage and displays to sampling moments and guest touchpoints
• Own our event kit and asset library: signage, step-and-repeats, displays, and a ready-to-deploy setup for every activation
• Troubleshoot on the fly when event day inevitably throws a curveball
• Run our storage unit day-to-day: organizing product and materials, tracking stock levels, and flagging reorder needs
• Keep the space clean, organized, and audit-ready at all times

Requirements

• Based in or able to commute to the Venice, CA area (hybrid role)
• Comfortable with manual labor: lifting boxes, loading/unloading vehicles, standing for extended periods
• Willing and able to travel for events, including some evenings and weekends
• Valid driver’s license and comfortable driving a personal or rented vehicle for local logistics
• Fluent English required (written and spoken)
• Must be based in or able to reliably commute to the Venice, CA area
• This is a hybrid role with regular in-person requirements for events, storage unit management, and gifting fulfillment, not a remote role with occasional office visits

Preferred

• 1-3 years experience running or supporting live events, activations, or pop-ups
• 1-3 years experience with warehouse/inventory management and shipping/fulfillment (packing, labeling, carrier coordination)
• DTC, consumer brand, or experiential marketing background a plus
• Strong organizational skills and comfort juggling multiple moving pieces at once