Responsibilities

• Leads planning and execution for regional and national conferences including: Registration and sponsorship logistics; Exhibitor communications and deadlines; On‑site logistics including show orders, shipping and handling; Internal coordination across various stakeholders
• Serves as the primary point of contact between HealthMark and event organizers
• Supports client-facing events, ensuring brand consistency and high-quality engagement
• Ensures key milestones are tracked, documented and executed
• Manages relationships with external vendors and agencies, including creative partners, promotional product vendors, event venues and conference service providers
• Coordinates invoice tracking, cost summaries and budget inputs for marketing programs and events
• Sources, prices and manages inventory for swag and other promotional items
• Supports marketing team programs which may include lead generation, marketing campaigns, email marketing and website
• Identifies gaps and risks in marketing processes and proposes improvements
• Documents requirements, timelines and dependencies to prevent missed opportunities or deadlines

Requirements

• 1-3 years of experience in B2B marketing
• Bachelor’s degree in marketing, communications, or related field
• Experience with InDesign or similar is a plus
• Exceptional attention to detail and follow‑through
• Clear written and verbal communication skills
• Strong program and project management capabilities
• Excellent organizational skills, with the ability to manage competing priorities and maintain accurate documentation
• Proven ability to prioritize and deliver against multiple deadlines across concurrent initiatives
• Demonstrated ability to manage relationships with vendors, agencies, and external partners

Preferred

• Familiarity with digital marketing tools and healthcare industry trends is a plus