Responsibilities

• Own and maintain project timelines, task boards, and workflows in ASANA, ensuring deadlines are visible and met across the marketing team
• Serve as the team’s primary point of coordination for internal scheduling, calendar management, and meeting logistics
• Track open items, follow up on action items, and keep projects moving with autonomy and good judgment
• Organize and maintain shared marketing files, templates, and resources so the team always has access to current materials
• Manage logistics for industry events, webinars, conferences, and internal meetings, from planning through post-event follow-up
• Coordinate with venues, A/V teams, and other external parties to ensure events run smoothly and on schedule
• Handle Zoom webinar setup, registration, and technical coordination for virtual programming
• Maintain event calendars and communicate logistics clearly to stakeholders and attendees
• Serve as a point of contact for marketing vendors, creative agencies, print partners, and other external resources
• Track deliverables, manage timelines, and flag any issues that could affect project completion

Requirements

• 1 to 4 years of experience in a marketing, project coordination, or administrative role
• Demonstrated experience managing projects or tasks in a tool like ASANA, Monday.com, or similar
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Strong written and verbal communication skills, with a professional and polished approach
• High attention to detail and a proactive approach to identifying and resolving issues before they become problems
• Comfortable working with marketing platforms such as email service providers, social media schedulers, or CRMs
• A collaborative team player who is dependable, communicates clearly, and follows through
• Ownership: someone who takes responsibility to ensure that tasks are completed on time and proactively communicates updates and escalates issues appropriately

Preferred

• Experience in the life insurance, financial services, or insurance distribution industry
• Familiarity with Salesforce Marketing Cloud, HubSpot, or similar marketing automation tools
• Experience coordinating events, conferences, or webinars
• Bachelor’s degree in marketing, business, communications, or a related field