Drive project coordination and delivery operations for a marketing agency, owning ClickUp task management, timelines, QA, and cross-team liaison.

• Own creation and maintenance of all project tasks in ClickUp for client and internal projects.
• Proven ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong cross-functional liaison skills coordinating client reviews and delivery teams.

Responsibilities

• Own the creation, maintenance, and organization of all client and internal project tasks within ClickUp to ensure every project component is actively managed.
• Develop and meticulously maintain detailed project timelines for all active accounts, with special attention to large, complex projects like website designs and video production.
• Accurately translate client requests, project needs, and approved timelines into clear, actionable project plans and tasks within ClickUp for the delivery team.
• Assist Account Managers with weekly team workload assessments in ClickUp to ensure a healthy, balanced, and sustainable distribution of tasks across the delivery team.
• Perform weekly hours and budget checks against project scopes to flag potential risks or scope creep to Account Managers.
• Identify and assist in the development of new processes or systems to improve agency-wide project management and delivery operations.
• Prepare detailed client meeting agendas and take accurate, concise meeting notes and action items for both internal and client calls.
• Send marketing materials to clients, including meeting agendas, final campaign assets, action item summaries, and weekly status reports and project updates.
• Act as the liaison to efficiently facilitate and manage the review and feedback loop on marketing assets between the client and the Aimtal delivery team.
• Manage the scheduling of all client and internal team meetings, ensuring smooth coordination across multiple stakeholders and time zones.

Requirements

• Bachelor’s degree in Marketing, Communications, Business, or a related field.
• 1-2 years of experience in marketing and/or project coordination; agency/B2B experience is a plus.
• Proven ability to manage multiple projects and deadlines in a fast-paced environment.
• A sharp eye for detail for quality assurance, proofreading deliverables, and maintaining accurate project documentation.
• Clear, professional written and verbal skills for client and team collaboration.
• A self-starter attitude with the ability to anticipate needs, identify potential project risks, and take initiative to solve problems before they escalate.
• A true team player with strong interpersonal skills, capable of working effectively with cross-functional teams (creative, strategy, account management) to achieve common goals.
• Superior ability to prioritize tasks, manage time effectively, and operate with a sense of urgency to meet tight deadlines.
• Thrives in a dynamic, remote work environment and can easily pivot between different tasks and client needs.
• Proficient with project management tools like ClickUp, Asana or Monday.com; experience with ClickUp is highly preferred.
• High proficiency in Google Workspace (Docs, Sheets, Slides, Calendar) and/or Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with marketing automation platforms such as HubSpot
• Basic understanding of social media platforms such as LinkedIn and Instagram, as well as social media management tools (e.g., Sprout Social, Hootsuite).
• Experience using collaboration tools like Slack and video conferencing platforms like Zoom or Google Meet.

Preferred

• agency/B2B experience is a plus
• Previous experience in a marketing agency environment is highly desirable, particularly one focused on B2B clients. Relevant internship experience will be strongly considered.

Benefits

• Full-time, salaried role with competitive pay and eligible for:
• - Health, dental, and vision insurance
• - Up to 18 days of paid time off and 9 paid holidays (if based in USA; subject to change depending on the country)
• - Paid sick leave (Varies per employee location)
• - Skill and career growth training
• - Remote work stipend for remote work equipment and/or co-working memberships
• - 401(k) plan participation (after completing a minimum of 12 months of employment)
• - Annual in-person company retreat (past locations include Montréal, Málaga, Lisbon, and Playa del Carmen)