Freelance Experiential Producer at Food Truck Promotions | New York City, NY | $60/hr – $100/hr

Freelance Experiential Producer

New York City, NY (Hybrid)

$60/hr – $100/hrMid Level2+ years expContract

Posted 4 weeks ago

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Job Summary

Own end-to-end experiential events from pre-production through post-event analysis, coordinating cross-functional teams, vendors, and clients to deliver flawless on-site execution and measurable recap insights.

Ownership: Pre-production to post-event, budgeting, vendor sourcing, and permitting to keep programs on schedule.
Coordination: Serve as quarterback across design, content, and account teams to maintain brand alignment and clear communication.
Onsite to learnings: Lead event ops on site and convert metrics into actionable takeaways for future tours.

Job Description

Pre-Production: Build production timelines, runs of show, and checklists.
Pre-Production: Source and manage vendors.
Pre-Production: Build and maintain accurate production budgets.
Pre-Production: Support permitting and compliance.
Pre-Production: Coordinate creative deliverables.
Client & Internal Coordination: Act as the quarterback across teams and clients – keeping projects, systems and stakeholders aligned and ensuring unparalleled communication and follow-through.
Client & Internal Coordination: Partner with design, social/content, and account teams to keep everything on-brand and on-point.
Onsite Execution: Take the lead on event ops, making sure every detail comes together perfectly—curveballs included.
Post-Event: Collect key event metrics, organize photo and video highlights, and turn insights into recap decks and actionable takeaways for future tours.

2-5 years in experiential/events/production, agency or brand side.
Experience owning project coordination from start to finish.
Strong organization and follow-through; you live in spreadsheets and checklists.
Clear, professional communication with clients and vendors.
Willing to work early mornings, nights, weekends as needed.
Proficiency with Google Workspace; familiarity with GSuite/Monday/Hubspot or similar.

Hands-on experience with mobile/vehicle activations (food trucks, step vans, trailers), including wraps, generator/power, parking plans, and DOT basics.
Knowledge of NYC/major-market permitting.
Basic Adobe/Canva skills.
Experience with generative AI.
Experience staffing brand ambassadors and training teams onsite.
Comfort with measurement tools (QR flows, foot-traffic counters, surveys).
A valid drivers license.