Own end-to-end experiential activations, coordinating permits, production schedules, vendor partnerships, and on-site logistics to ensure high-quality, on-brand mobile tours run on time and within scope.

• Assist with securing permits and event approvals
• Coordinate with municipalities, venues, malls, and property managers
• Manage insurance certificates and vendor requirements
• Coordinate staffing, rentals, and production vendors
• Build and maintain production schedules and timelines
• Create run-of-show documents and activation logistics plans
• Coordinate transportation and routing for mobile tours
• Help ensure all event details are organized prior to launch
• Assist with onsite setup and breakdown
• Coordinate vendors, staff, and production teams onsite

• Experience in experiential marketing, event production, brand activations, pop-ups, or live events
• Strong organizational and communication skills
• Ability to multitask and problem solve under pressure
• Experience coordinating vendors, staffing, logistics, or event operations
• Comfortable managing multiple projects simultaneously
• Ability to work flexible hours, including nights and weekends when required
• Proficient with Google Workspace, Excel, and project management tools
• Experience securing permits for events or activations
• Familiarity with mobile tours, food trucks, or experiential logistics
• Experience with retail or mall activations

• Highly organized and detail-oriented
• Calm under pressure
• Self-motivated and proactive
• Strong communicator
• Solutions-oriented mindset
• Comfortable working both remotely and onsite
• Interested in growing within the experiential marketing industry