Executive Assistant and Marketing Coordinator

Bridgewater, NJ (On-site)

$22/hr – $28/hrEntry Level2+ years expPart time

Posted 2 months ago

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Job Summary

Support high-level operations and business development by coordinating calendars, outreach, research, and admin logistics, acting as a trusted partner to a busy attorney and team while streamlining processes for both business and personal matters.

  • Operations & Coordination: Calendar management, travel bookings, scheduling, and administrative tasks to keep busy workflows on track.
  • Outreach & Research: Prepare materials, assist campaigns, and conduct targeted research to support BD and client needs.
  • Cross-Party Collaboration: Liaise with law firm staff, accountants, vendors, and clients to ensure smooth matter coordination and event logistics.

Job Description

Responsibilities

  • Create business development materials, presentations, and proposals
  • Design customized LinkedIn posts and social media graphics
  • Assist with mailing campaigns and outreach efforts
  • Coordinate and attend networking and business development events
  • Maintain and update contact lists and CRM databases
  • Book and coordinate travel arrangements
  • Manage calendars, scheduling, and correspondence
  • Handle mail, bill payments, and general administrative tasks
  • Assist with documents, revisions, and client matter coordination
  • Conduct research for needs as they arise

Requirements

  • 0–2 years of experience in an administrative, marketing, or coordinator role
  • Proficiency in Canva or Adobe (required)
  • Proficiency in Microsoft Office and/or Google Workspace
  • Strong written and verbal communication skills
  • Exceptional organizational skills and attention to detail
  • Ability to handle confidential information with discretion
  • Self-starter who can manage multiple priorities independently
  • Flexible, adaptable, and eager to take on varied responsibilities

Preferred

  • Familiarity with AI tools such as ChatGPT, Claude, Copilot, etc. (strongly preferred)

Benefits

  • Flexible schedule
  • Paid time off