Events Program Coordinator for Office of Marketing & Communication

Austin, TX (On-site)

Salary Not AvailableMid Level1+ years expFull time

Posted 2 weeks ago

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Job Summary

Own end-to-end event management for campus and community audiences, from planning and logistics to on-site execution and post-event wrap-up, with emphasis on cross-team communications, budget tracking, and post-event improvements.

Event Planning & Coordination: oversee the lifecycle from inquiry to wrap-up, coordinate venues, vendors, and guest experience.
Day-of Operations: manage on-site logistics, staff assignments, rehearsals, and real-time issue resolution.
Communications & Administration: align with Marketing on collateral, run-of-show, approvals, and post-event reporting.

Job Description

Responsibilities

Assist with planning and coordinating internal and external events for faculty, staff, students, alumni, donors and community audiences.
Support the full lifecycle of events from inquiry and planning through execution and wrap-up.
Help coordinate event logistics including venue reservations, parking, catering rentals, audiovisual needs, décor, setup, breakdown and guest experience elements.
Assist with client/stakeholder communications, planning meetings, event timelines, walkthroughs and site visits.
Help organize administrative event documentation, internal forms, contracts, approvals and other university-required paperwork
Provide on-site event support and assist in overseeing day-of logistics.
Support event setup, rehearsals, load-in/load-out, coordination and event flow.
Assist in determining staffing needs and communicating schedules, assignments and expectations to support teams and vendors.
Help troubleshoot event issues in real time and contribute to smooth event execution.
Assist with event communications and promotional coordination in partnership with the Marketing and Communications team.

Requirements

Bachelor’s degree and at least one year of experience supporting large and multifaceted events in a fast-paced environment
Deadline-driven and detail oriented.
Strong communication and customer service skills.
Relevant education and experience may be substituted as appropriate.

Preferred

Experience coordinating social, corporate, academic or special events.
Experience with budget tracking, communications coordination or higher education events preferred.
Ability to prioritize time sensitive tasks.
Can-do attitude and high energy.

Benefits

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services.
We offer robust free training access through LinkedIn Learning, professional conference opportunities, an expansive employee discount program, including athletic tickets.
Free access to UT Austin's libraries and museums with a staff ID card.
Free rides on all UT Shuttle and Austin CapMetro buses with a staff ID card.

The University of Texas at Austin

The University of Texas at Austin is one of the largest public universities in the United States. Founded in 1883, the University has grown from a single building, eight teachers, two departments and 221 students to a 350-acre main campus with 21,000 faculty and staff, 16 colleges and schools and more than 50,000 students.

Founded in 2014

Austin, Texas, USA

26K employees (1,078 in marketing)

www.utexas.edu